Document Control Specialist

Hill International • Houston, TX

12h • Onsite

About The Position

Hill International is seeking a Document Control Specialist to work on-site in Houston, Texas. The role is responsible for maintaining, organizing, storing, retrieving, and distributing project and administrative documents. It supports document control and administrative needs for project teams, including file migrations and audits, document quality reviews, accurate versioning and status tracking, and adherence to contractual, regulatory, quality, and procedural requirements.

The specialist coordinates with project teams, consultants, clients, internal teams, and external stakeholders to clarify and meet document requirements, resolve inquiries and discrepancies, and support staff onboarding and training on document control processes. The role also maintains document logs, registers, and tracking records; applies metadata to facilitate classification and retrieval; and performs additional duties as assigned to support team objectives.

Hill International provides program, project, and construction management and related consulting services. Depending on employment status, benefits may include medical, dental, and vision coverage; insurance and disability plans; paid time off and holidays; retirement savings; professional development and education support; and other programs.

Requirements

• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to follow Standard Operating Procedures (SOPs).
• Effective verbal and written communication skills.
• Must be able to work on-site in Houston, Texas.

Nice To Haves

• Associate or bachelor's degree in a relevant field preferred.
• Five or more years of construction project management experience preferred.

Responsibilities

• Maintain, organize, store, and retrieve project and administrative documents.
• Assist with file migrations and audits and perform administrative tasks as needed.
• Maintain accurate document version control, revision history, and status.
• Distribute documents to internal teams and external stakeholders accurately and on time.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to clarify and meet document requirements.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Perform quality control reviews of project documents for accuracy, completeness, and compliance with established document control procedures.
• Maintain accurate and up-to-date document logs, registers, and tracking records.
• Apply appropriate metadata to project documents to support classification, organization, tracking, and retrieval.
• Support document management and administrative activities to meet project and team requirements.
• Perform additional duties as assigned to support team objectives and expand professional knowledge, skills, and capabilities.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Employer-paid life and accidental death and dismemberment insurance
• Business travel accident insurance
• Short-term disability
• Long-term disability
• Flexible spending account
• Health savings account
• Dependent care flexible spending account
• Commuter benefits
• Legal assistance
• Identity theft protection
• Pet insurance
• Auto and home insurance
• Critical illness insurance
• Accident insurance
• Hospital indemnity insurance
• Voluntary life and accidental death and dismemberment insurance
• Paid time off
• Holidays
• 401(k) retirement savings plan
• Employee referral program
• Professional certification incentive program
• Hill University learning and development
• Tuition reimbursement
• Employee assistance program
• Years of Service Awards Program

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed