Document Control Specialist

Savannah River Mission Completion • Aiken, SC

2d • $45,500 - $81,900 • Hybrid

About The Position

Savannah River Mission Completion (SRMC) is seeking a Document Control Specialist based in Aiken, South Carolina, at the Savannah River Site. The role executes assigned tasks for the secure storage, retrieval, approval, version control, release, and archival of engineering, operations, maintenance, configuration-controlled, technical, procurement, and construction documentation using Electronic Data Workflow Systems (EDWS).

The specialist maintains physical and electronic records, follows document control procedures, reviews and authenticates records, manages metadata and revisions, and coordinates documentation with internal departments and Site Records Management. The role also supports audits and information requests, reconciles document records across systems, and contributes to improvements in document quality, accessibility, compliance, and operational efficiency.

After a training period, the position may support a percentage of telework under the SRMC Telework Policy. Telework arrangements require management approval on a case-by-case basis.

Requirements

• High school diploma or GED.
• Professional, administrative, secretarial, or clerical experience related to the position’s responsibilities.

Nice To Haves

• Knowledge of DOE orders and regulations concerning information and records management.
• Knowledge of personal computers and applications included in the MS Office Suite.
• Experience with Electronic Data Workflow Systems (EDWS) and document control processes or systems.
• Excellent organizational skills and strong attention to detail.
• Ability to collaborate with cross-functional representatives to ensure document control procedures are properly followed and comply with internal and regulatory standards.

Responsibilities

• Use Electronic Data Workflow Systems (EDWS) to maintain, organize, and submit physical and electronic records accurately.
• Implement and maintain document control procedures and ensure documentation meets quality standards, regulatory requirements, and company policies.
• Maintain version control and track document revisions.
• Review submitted records, verify and update metadata in the data management system (DMS), and submit authenticated records to Site Records Management through EDWS.
• Collaborate with SRMC Operations, Maintenance, Laboratory departments, and administrative personnel to gather and organize technical information and deliver required documentation on time.
• Submit revisions of retrievable/revisable documents to Engineer Plant and Facilities Management (EPFM) to keep them current with the Salt Project Collaboration Portal (PCP).
• Use Design Changes EPFM and DMS reconciliation reports to analyze variances between Salt PCP and EPFM documents and resolve discrepancies with Site Document Control.
• Respond to internal and external information requests and work with requestors to obtain required or missing information for technical and process documentation.
• Conduct regular audits of document management systems and processes.
• Support audits and projects by providing documents or data to approved requestors in accordance with established procedures and policies.
• Collaborate with cross-functional teams to use document management technologies and standardized processes that improve document quality, accessibility, compliance, and operational efficiency.
• Identify opportunities to streamline document control procedures, eliminate inefficiencies, and strengthen governance practices.
• Perform other duties as assigned.

Benefits

• 401(k) Retirement Savings Plan with a 5% immediate company contribution and additional matching for employee contributions.
• Health insurance and prescription drug program.
• Health Savings Account.
• Telehealth with BlueCare on Demand.
• Dental coverage.
• Vision coverage.
• Flexible Spending Accounts.
• 160 hours of annual paid time off, accrued monthly, plus 11 paid holidays.
• Paid parental leave.
• Life and accident coverage.
• Disability coverage.
• Employee Assistance Program.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED