Document Control Specialist

Qualus • Ridgeland, MS

13d

About The Position

The Document Control Specialist works in Qualus’s Program Management department, providing administrative and CST document control support to the Project Director, Project Manager, Project/Commissioning Engineer (P/CE), and site CST and QA team members. The role supports project scheduling, document reviews and turnover, quality and safety-related site processes, reporting, system completion, and communications between the Owner, EPC contractor, and project teams. The specialist must follow agreed project procedures and maintain the confidentiality of Owner and EPC contractor information.

Requirements

• Knowledge of and proficiency with electronic documentation software and systems, including MS Word, MS Excel, MS SharePoint, and contractor PMIS iDOCS.
• Experience setting up and reviewing document naming and numbering formats to ensure consistency with project and work-group standards.
• Experience and knowledge of general engineering drawing and documentation standards, nomenclature, and engineering disciplines to ensure naming, numbering, and archiving are maintained appropriately.
• Experience reviewing field records for quality assurance and completeness, and ability to identify document deficiencies for escalation.
• Communication skills to facilitate information and document exchange between contractors and the utility.

Responsibilities

• Develop and maintain the Owner’s schedules and Integrated Master schedules, including schedules for contractors and stakeholders.
• Assist in monitoring site safety, environmental, and quality management, and participate in project-team EHS activities as required.
• Provide input and support for document reviews and turnover packages.
• Provide input for daily logs, weekly reports, and monthly project progress reports.
• Participate in system walkdowns, develop completion punch lists, and ensure accurate, complete documentation of system checkout, compliance checks, and turnover between the EPC Contractor’s Construction and Start-up/Commissioning Teams before Owner Substantial Completion.
• Participate in Owner and EPC meetings.
• Ensure turnover packages, initial acceptance, testing, and punch lists for each system are complete and approved.
• Compile the System Description Library and System Commissioning index for the Owner’s project team and distribute them to Project Management.
• Participate in regular meetings with the Owner Project team to communicate progress and issues.
• Conduct activities in accordance with agreed-to Project Procedures.
• Maintain the confidentiality of Owner and EPC contractor information.

Benefits

• Medical, dental, and vision coverage for eligible employees.
• Life insurance and short- and long-term disability coverage for eligible employees.
• Retirement savings plans, including employer matching where applicable.
• Flexible Spending and/or Health Spending Accounts.
• Employee Assistance Programs (EAP).
• Parental leave.
• Paid time off.
• Company holidays.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed