Global Document Services Specialist

Latham & Watkins LLP • Austin, TX

1d • $70,000 - $85,000 • Hybrid

About The Position

The GLODOCS Specialist I is part of Latham & Watkins’ Global Document Services team. The role provides document support to attorneys and staff by creating, editing, and otherwise manipulating legal documents and other work product. The Specialist handles work intake, clarifies instructions, negotiates deadlines, and communicates job status to customers, GLODOCS Coordinators, and Supervisors. The role is based in Austin, New York, or the Global Services Office in Downtown Los Angeles, and may be eligible for a flexible schedule combining hybrid and in-office work. Regular hours are 11:30 a.m. to 8:00 p.m. PT.

The position involves basic-level document projects in Microsoft Word, Excel, and PowerPoint; using Acrobat Professional to prepare PDF files; proofreading when needed; and protecting sensitive, confidential, privileged, financial, and proprietary information retained by the firm.

Requirements

• Basic knowledge of applications commonly used in a legal word-processing environment, such as Microsoft Office Suite, Acrobat, Interwoven, OmniPage, Visio, and other software.
• Ability to learn new software and procedures.
• Well-developed, professional interpersonal skills and the ability to interact effectively with people at all organizational levels of the firm.
• High school diploma or equivalent.
• At least two years of related experience working as a document specialist at a professional services organization.

Nice To Haves

• Bachelor’s degree.
• Microsoft certifications in Word Core, Excel Core, and PowerPoint.

Responsibilities

• Complete basic-level Word projects, including creating and formatting documents, generating tables of contents and tables of authorities, and adding cross-references.
• Complete basic-level Excel projects, including creating workbooks and sheets, formatting cells, tables, rows, and columns, and using simple formulas.
• Complete basic-level PowerPoint projects, including revising slides and text, inserting graphics, and formatting or reapplying slide designs and layouts.
• Use Acrobat Professional to compress PDF files, create searchable and non-searchable PDFs, apply Bates numbering, and crop pages as needed.
• Proofread documents when necessary.
• Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information.
• Manage work intake, clarify instructions, negotiate deadlines, and communicate job status to customers, GLODOCS Coordinators, and Supervisors.

Benefits

• Healthcare, life, and disability insurance.
• 401(k) plan.
• At least 11 paid holidays per year.
• PTO program accruing 23 days during the first year of employment and increasing with tenure.
• Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.
• Bonuses recognizing individual and firm performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED