Document Specialist

Lonestar Land Services • Mineral Wells, TX

11d

About The Position

Lonestar Land Services seeks Document Specialists for right-of-way projects in Texas and across the United States. Positions may be based at the company headquarters in Mineral Wells, Texas, or at field assignment locations. Specialists may be assigned to one or more projects and must understand right-of-way project requirements and timelines. This is not an IT, programming, or technical position.

The Document Specialist manages, reviews, prepares, files, and maintains project title, ownership, easement, and other right-of-way documentation. The role also supports project reporting, mapping coordination, recording submissions, quality control, and other project needs under the direction of the Project Manager and, where applicable, a Supervisor.

Requirements

• At least one year of verifiable experience in right-of-way acquisition or the oil and gas industries.
• Ability to work independently and accurately QA/QC others’ work.
• Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
• Strong communication, attention to detail, and analytical skills.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Ability to work autonomously and as part of a team.
• Good planning, organization, and time-management skills.
• Willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance according to the schedule agreed with the manager; the schedule may be adjusted based on project assignment, and overtime may be required if warranted.
• Ability to comply with applicable laws and regulations and company policies and procedures.

Responsibilities

• Reports to the Project Manager responsible for the project or assignment.
• Manage daily requests, handling time-sensitive information and deadlines.
• Review and analyze title information and documents, including LTCs and title opinions; enter and maintain ownership information and documents in database systems.
• Review and understand right-of-way and easement documents, and maintain records and documents in database systems.
• Prepare easement documents using approved templates and wording, following project instructions and confirming provisions are approved by the client or Project Manager and are within project scope.
• Scan received documents, upload them to the document management system, and enter data into the appropriate database systems while considering how documents may affect the project.
• Prepare letters for mailout, including introductory, survey notification, survey permission, and environmental survey notification letters.
• Perform QA/QC on documents created by another Document Specialist.
• Process option and easement packages and related reports under the Supervisor’s direction for funding requests or transfer of final documents; ensure requests follow project instructions.
• Maintain title and easement records, documents, forms, and databases through data entry, manual filing, file creation, and other applications; keep files organized and updated.
• Verify payment calculations.
• Assist the Project Manager with special projects and produce requested reports.
• Coordinate tract mapping with GIS and update tract status; use KMZ and CAD sites and line lists.
• Submit documents for recording to county recorder or clerk offices according to project instructions or the Project Manager’s direction.
• Securely maintain original documents and project data.
• Assist other business units or departments with special projects as requested.
• Perform other duties as assigned.

Benefits

• Competitive day rates and insurance.
• Health insurance after a 60-day waiting period.
• Dental insurance after a 60-day waiting period.
• Vision insurance after a 60-day waiting period.
• Group term life insurance after a 60-day waiting period.
• Voluntary term life insurance after a 60-day waiting period.
• 401(k) after a six-month waiting period.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed