Document Specialist Jobs

About The Position

Requirements

• Three to five years of hands-on experience in document production, proposal production, or technical document support.
• Advanced proficiency in Microsoft Office 365, particularly Microsoft Word.
• Strong organizational, time-management, and problem-solving skills.
• Exceptional attention to detail and commitment to quality.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong verbal and written communication skills.
• Successful completion of a practical document production skills assessment as part of the hiring process.

Nice To Haves

• Background supporting environmental, engineering, scientific, professional services, or government contracting organizations.
• Familiarity with federal procurement processes and proposal development.
• Working knowledge of Microsoft Excel and PowerPoint.
• Ability to create, edit, bookmark, and remediate PDFs using Adobe Acrobat.
• Working knowledge of Section 508 accessibility compliance and document remediation.
• Hands-on experience with PDF fillable forms.
• Comfort using SharePoint, Microsoft Teams, proposal content libraries, and document management systems.

Responsibilities

• Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials.
• Apply and maintain style guides, branding standards, and formatting requirements.
• Develop and manage complex Microsoft Word documents, including styles, templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes.
• Create, import, and update complex tables, charts, figures, and organizational graphics.
• Maintain version control and document integrity throughout the document production lifecycle.
• Assemble final deliverables and submission packages under tight deadlines.
• Develop and remediate documents to meet Section 508 accessibility requirements.
• Perform quality-control reviews for formatting consistency, accessibility, branding compliance, and document completeness.
• Validate tables of contents, hyperlinks, bookmarks, tables, and figures.
• Ensure deliverables comply with client and regulatory requirements.
• Manage multiple assignments simultaneously while meeting competing deadlines.
• Coordinate with proposal teams, editors, and technical staff.
• Maintain organized electronic files, document libraries, and archived project materials.
• Recommend process improvements and production efficiencies.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Long-term disability insurance
• Educational benefits
• Flexible spending accounts (FSAs)
• 401(k) plan
• Profit sharing
• Employee assistance program (EAP)
• 11–20 paid vacation days per year
• 10 paid holidays per year
• At least 56 hours of sick leave per year, based on the state of employment