Document Production Specialist

Pillsbury Winthrop Shaw Pittman • Nashville, TN

23d

About The Position

The Document Production Specialist provides document processing services, creating a variety of documents and materials using Microsoft Office Suite products and other firm-supported software. The position is based in Nashville, Tennessee. Available shifts are Monday–Friday, 9 a.m.–6 p.m. CT, or Monday–Thursday, 7 p.m.–6 a.m. CT. During the approximately eight-week training period, hours are Monday–Friday, 10 a.m.–7 p.m. CT.

The role includes processing, editing, formatting, proofreading, and spell-checking documents; scanning and preparing images; responding to project-status inquiries; answering routine questions about basic applications and department procedures; and developing proficiency with document production software and technical applications. Other administrative work may include answering calls, creating file labels and name badges, setting up electronic binders, and assisting with clerical tasks as needed.

Requirements

• Be certified as a Microsoft Certified Application Specialist (MCAS), or be willing to obtain the certification.
• Accurate and proficient typing skills; a minimum of 75 words per minute is preferred.
• Strong computer skills, including proficiency with Microsoft Office software such as Word, Excel, and PowerPoint.
• Strong customer service and communication skills, and flexibility to handle needed tasks.
• Excellent proofreading skills.
• Technical aptitude and willingness to learn new applications.
• Ability to follow directions and use good judgment while performing tasks under limited supervision.
• Ability to analyze tasks, organize and prioritize work, handle multiple projects, and function in a high-production environment.
• Ability to sit and stand for extended periods.
• Ability to lift up to 25 pounds.

Nice To Haves

• Typing speed of at least 75 words per minute is preferred.

Responsibilities

• Use word-processing software and other technical applications to input, edit, format, and spell-check documents.
• Scan, clean up, and format images, and proofread materials.
• Respond to inquiries regarding project status.
• Answer routine questions about basic applications and department procedures.
• Continually develop proficiency with document production software and technical applications.
• Perform other administrative duties as needed, which may include answering calls, creating file labels and name badges, setting up electronic binders, and assisting with clerical tasks.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed