Project Document Control Specialist

Geronimo Power, LLC • Bloomington, MN

22d • $95,000 - $120,000 • Onsite

About The Position

The Project Document Control Specialist manages project documents, drawings, workflows, reporting, and related commercial records across solar, wind, battery energy storage, high-voltage, and powered data park projects. The role primarily supports Engineering, Procurement, and Construction and coordinates with Development, Permitting, Legal, Finance, external contractors, and other partners to keep project information complete, consistent, organized, and accessible.

The specialist supports document and records management throughout the project lifecycle, including version control, routing, distribution, tracking, retention, archival, closeout, warranty, and project transfer. The role also supports commercial agreement and approval workflows, maintains contract records and milestone tracking, and develops dashboards and reports that provide visibility into project and portfolio activity.

The position evaluates and improves document-control practices by developing scalable standards, processes, templates, and workflows. It helps identify information gaps and workflow bottlenecks, supports audits and due diligence, and ensures that legal, commercial, financial, and project information is handled confidentially.

Requirements

• At least 9 years of progressive experience in project document control, records management, project information management, project controls support, or a related role in engineering, procurement, or construction environments.
• Demonstrated experience managing project documents and drawings through the project lifecycle, including routing, version control, transmittals, retrieval, retention, closeout, and archival.
• Experience establishing and maintaining naming conventions, metadata, filing structures, document registers, and document-control practices across multiple projects or systems.
• Experience coordinating document and information workflows across multidisciplinary project teams and communicating effectively with internal stakeholders, external contractors, and service providers.
• Experience developing and maintaining dashboards, status reports, trackers, document logs, and metrics to provide visibility into workflow status, documentation requirements, and project activity.
• Proficiency with Microsoft Office, Microsoft Teams, SharePoint, and document management or construction management platforms.
• Strong organizational, analytical, written, and verbal communication skills; close attention to detail; and ability to manage multiple priorities and confidential or business-critical information.
• Ability to evaluate practices, develop or refine processes and templates, identify documentation or workflow gaps, and coordinate resolution or escalation.

Nice To Haves

• Experience supporting engineering, procurement, and construction activities for utility-scale renewable energy, high-voltage, data center, or similar capital projects.
• Advanced experience with Procore, SharePoint, or comparable document management, collaboration, or construction management systems.
• Experience supporting contract and approval workflows, including commercial agreements, work orders, change orders, redlines, renewals, and executed records.
• Experience supporting RFIs, permitting records, monthly project or financial reporting, due diligence, audits, closeout, warranty, or project-transfer documentation.
• Experience creating cross-project dashboards, reports, or metrics to identify trends, exceptions, bottlenecks, and opportunities to improve consistency or efficiency.
• Familiarity with records-retention requirements, document-control standards, and handling confidential legal, commercial, financial, or project information.

Responsibilities

• Maintain complete, organized, accessible, and current project documents, drawings, and records in SharePoint, Procore, and other designated systems.
• Control document versions and maintain consistent naming conventions, metadata, filing structures, and document-control practices across projects and systems.
• Coordinate the receipt, review, routing, distribution, revision, retrieval, and archival of project documents and drawings throughout the project lifecycle.
• Maintain document registers, indexes, transmittals, and supporting records to provide document status, history, and traceability.
• Support document retention, records management, audits, due diligence, closeout, warranty, and project-transfer requirements.
• Coordinate document and information workflows across Engineering, Procurement, Construction, Development, Permitting, Legal, Finance, external contractors, and other project stakeholders.
• Maintain accurate project records and respond to document-status, information, and retrieval requests.
• Coordinate collection and organization of project and commercial documentation, including drawings, exhibits, approvals, insurance certificates, lien waivers, RFIs, and closeout records.
• Identify missing, outdated, duplicate, superseded, or incorrectly filed records and coordinate correction or escalation.
• Support preparation, processing, routing, approval, and execution of MSAs, NDAs, Service Agreements, Work Orders, Change Orders, and other commercial documents.
• Track contracts and approvals from request through execution, amendment, renewal, and closeout.
• Monitor contract milestones, approval status, renewal and expiration dates, and required follow-up; escalate delays, missing approvals, or documentation gaps.
• Maintain records of executed agreements, amendments, approvals, and supporting documentation in designated systems and repositories.
• Develop and maintain dashboards, status reports, trackers, document logs, and metrics covering project activity, workflow status, documentation requirements, and portfolio resource demands.
• Analyze document and workflow information to identify trends, exceptions, bottlenecks, and opportunities to improve consistency and efficiency.
• Evaluate and refine document-control processes, templates, standards, and workflows to improve consistency, accessibility, reporting, and information management.
• Support internal documentation reviews, audit requests, due diligence activities, and monthly project and financial reporting.
• Maintain confidentiality and appropriately handle legal, commercial, financial, and project-related information.

Benefits

• Competitive compensation and performance-based incentives
• 401(k) retirement plan
• Comprehensive health, dental, and vision coverage
• Paid time off and holidays
• Tuition assistance and ongoing professional development
• Employee assistance program (EAP) and wellness resources
• Pet insurance
• Employee discount programs
• Target annual bonus opportunity of 15%

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed