Right of Way Document Specialist

Audubon Companies • Houston, TX

5d

About The Position

Audubon is seeking a Right of Way Document Specialist to handle documents related to right-of-way (ROW) projects. The role involves preparing, maintaining, reviewing, and processing ROW documentation; conducting title and public-record research; and supporting acquisition, project records, and database administration. The specialist works with other ROW staff and project management and may coordinate with legal counsel on condemnation-related documents. The position also requires compliance with company and client health, safety, security, and environmental standards.

Requirements

• High school diploma or GED required.
• Ability to communicate effectively verbally and in writing.
• Proficiency with personal computers, printers, scanners, and related hardware.
• Ability to maintain orderly documentation and ROW acquisition records.
• Proficiency with Windows-based software and Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Access.

Nice To Haves

• A four-year university degree preferred.
• At least one year of experience with ROW documents preferred.

Responsibilities

• Prepare, maintain custody of, review, and ensure the accuracy of ROW documents.
• Conduct and participate in title reviews, drawing coordination, file preparation, title curative, and document processing, recording, and filing.
• Use legal descriptions and title documents to assess land ownership and ensure affected landowners are properly identified.
• Keep ROW files accurate, current, and organized.
• Coordinate with ROW staff on database administration, including report setup and preparation, according to ROW project management directions.
• Process ROW documents, including title reports, ROW agreements, leases, and damage releases.
• Update and maintain ROW-related forms, claims, documents, correspondence, files, records, databases, project tasks, status reports, and other requested reports.
• Prepare acquisition documents.
• Conduct or acquire title searches and research public records to identify affected landowners and determine property rights and descriptions.
• Order and review title reports and title searches for accuracy and potential conflicts, including ownership vesting, easements, judgments, covenants, conditions and restrictions, liens, and encumbrances.
• Draft and/or review legal instruments for conveyance of rights of way, including deeds, mortgages, and purchase contracts.
• Review legal descriptions, easement documents, deeds, and other documents for property and easement acquisition.
• May organize, safeguard, and retrieve records describing existing property, easements, and facilities occupying them.
• Read and interpret maps and property descriptions.
• May prepare legal documents for condemnation packages submitted to court and confer with legal counsel to ensure documents conform to legal requirements.
• May maintain or update ROW project databases and coordinate development of GIS site and alignment maps.
• Comply with company and client HSSE standards and federal and local HSSE regulations.
• Participate in company and client hazard identification and observation programs, and immediately report unsafe acts, conditions, or incidents to a supervisor.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED