Document Control Specialist

Kokosing Industrial • Westerville, OH

23d • Onsite

About The Position

Kokosing is seeking a detail-oriented Document Controls Coordinator to independently administer and manage project document control systems throughout the project lifecycle. The role supports project teams by maintaining accurate documentation and ensuring efficient document flow, compliance, and communication among stakeholders. The position is based in the Columbus, Ohio office and is scheduled Monday through Friday during normal operating hours. The role also requires meeting project deadlines.

Requirements

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.
• Ability to read and understand technical and business documents.
• Ability to understand and follow oral and written instructions, safety requirements, and equipment guidelines.
• Regular, reliable attendance.

Nice To Haves

• Knowledge of records and information management principles.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approval, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective and preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.
• Maintain punctual and reliable attendance; follow directions and instructions accurately.
• Work cooperatively with team members, customers, stakeholders, and vendors, communicating professionally.
• Use computers and software systems to communicate and access information.
• Manage multiple priorities in a fast-paced environment, meet deadlines, and apply logical problem-solving skills while maintaining a customer-focused approach.
• Perform work safely and effectively while following company policies, procedures, safety requirements, and equipment guidelines.
• Work during normal operating hours and meet project deadlines.

Benefits

• Medical insurance
• Life insurance
• Disability insurance
• Paid time off
• 401K plan
• Competitive compensation and benefits package

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed