Administrative Coordinator Jobs

About The Position

Requirements

• Standard office machines
• Advanced computer skills

Nice To Haves

• Expertise in Excel and Word

Responsibilities

• Assists the Borderlands Research Institute (BRI), the Institute Director, and the Associate Director of Operations in office operations.
• Keeps various administrative fiscal records for reporting office funds and individual project expenditures.
• Requisitions and maintains supplies for office and research programs.
• Processes travel requisitions and vouchers for faculty, students and staff.
• Sends signed invoices to Accounting and tracks payments.
• Assists with bulk mailing of newsletters.
• Operates computer, utilizing advanced expertise for word processing, spreadsheet applications, and/or database management.
• Assists with donor database entry and filing, deposits donations.
• Processes new hire and continuing employment paperwork.
• Assists with supervising student office worker and student fleet assistant.
• Arranges appointments and manages correspondence for Institute and Director.
• Helps maintain event calendar.
• Maintains records and checkout calendar for fleet of research vehicles, satellite phones, and other equipment, and coordinates fleet repairs.
• Submits mileage reports to Physical Plant.
• Provides individuals and general public with information about the Institute and attends various functions to assist with events.
• Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
• Duties unique to the Borderlands Research Institute and other duties as assigned.

Benefits

• Equal Opportunity/Affirmative Action Employer