Administrative Coordinator Jobs

About The Position

Requirements

• 3–5 years of experience in office support, administrative coordination, facilities, workplace operations, or a related role preferred.
• Strong organization, prioritization, and follow-through.
• Excellent attention to detail and accuracy.
• Clear and professional written and verbal communication skills.
• A proactive, service-oriented approach to problem solving.
• Sound judgment and discretion with sensitive information.
• Ability to work independently and collaborate across teams
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and similar workplace tools.
• Adaptability and willingness to learn new systems and processes.

Responsibilities

• Keep the office organized, welcoming, and ready for employees and visitors by proactively monitoring shared spaces, conference rooms, kitchens, supplies, equipment, and overall workplace readiness.
• Anticipate day-to-day needs, identify potential disruptions, and coordinate timely solutions to ensure the workplace runs smoothly and professionally.
• Serve as a key point of contact for property management, facilities vendors, contractors, and service providers, coordinating maintenance, repairs, cleaning, building access, furniture, and other workplace services.
• Monitor vendor performance and service requests from start to finish, ensuring work is completed timely and meets expectations for quality, safety, and service.
• Support workplace safety, emergency preparedness, office moves, seating assignments, badges, keys, parking, and other facilities-related needs.
• Provide proactive administrative support to the President of Retail and the Retail Leadership team by coordinating calendars, meetings, travel, expense reporting, correspondence, shipments, and other day-to-day priorities.
• Anticipate needs, manage competing requests with sound judgment, and help keep schedules, information, and administrative details organized and moving forward.
• Coordinate leadership meetings, executive visits, boardroom meetings, offsites, and other high-visibility events—from advance planning and room preparation to catering, technology, materials, and day-of support.
• Create a professional and welcoming visitor experience by coordinating registration, building access, badges, host notifications, hospitality, and security requirements.
• Stay one step ahead by testing meeting technology, anticipating last-minute needs, and ensuring spaces are prepared, comfortable, and ready for every interaction.
• Coordinate workspace readiness for new hires and employees, partnering with Human Resources, Information Technology, Facilities, and department leaders on equipment, access, badges, supplies, seating, and other workplace needs.
• Serve as a responsive resource for employees, helping resolve office-related questions and concerns while creating an environment where teams can do their best work.
• Maintain office, kitchen, meeting, hospitality, and event supplies by monitoring inventory, anticipating demand, coordinating purchases, and maintaining accurate records.
• Coordinate promotional merchandise, conference materials, specialty purchases, deliveries, invoices, and related documentation to ensure resources are available when and where they’re needed.
• Build strong relationships across the organization and communicate schedules, expectations, updates, and changes clearly and proactively.
• Maintain procedures, checklists, records, vendor information, and operational documentation that support consistent and efficient workplace operations.
• Identify opportunities to simplify processes, improve service, reduce disruptions, and continuously enhance the employee and visitor experience.

Benefits

• comprehensive medical, dental, and vision coverage
• an HSA
• 401(k) company match
• paid time off
• employer-paid life and disability insurance