Judicial Education Program and Administrative Coordinator

Minnesota Judicial Branch • Saint Paul, MN

2d • $27 - $41 • Hybrid

About The Position

The Minnesota Judicial Branch is hiring a part-time Judicial Education Coordinator to provide program coordination and administrative support to the Judicial Education Team, the Minnesota District Judges Foundation (MDJF), and the Minnesota District Judges Association (MDJA). Under the direction of the Judicial & Employee Education Program Manager, the coordinator plans and implements judicial education programs, conferences, and events, and works with the MDJF President and Education Chairs to support educational programming and related initiatives.

The position coordinates the monthly Judicial Trial Skills Program, the annual MDJF Fall Educational Conference, MDJA/MDJF events at the Annual Conference of Judges, and other Judicial Branch educational programs and courses. Responsibilities extend from initial planning through delivery and follow-up and include logistics, budgets, facilities, vendors, faculty, meeting and membership support, education-credit tracking, and conference operations. Travel within Minnesota is required.

The role works during regular business hours, Monday through Friday, in a hybrid environment. Most work is remote; in-person work at the Minnesota Judicial Center in downtown St. Paul and at courthouses and conference locations throughout Minnesota is required as business needs dictate, generally concentrated during conference weeks. The position is exempt under the Fair Labor Standards Act. The expected salary range for external applicants is $27.27–$34.08 per hour ($56,940–$71,159 annually); the full range is $27.27–$40.89 per hour ($56,940–$85,378 annually).

Requirements

• Any combination of education, training, and work experience demonstrating the listed knowledge, skills, and abilities will be considered; experience may substitute for a degree.
• Reliable transportation and ability to travel within Minnesota.
• Knowledge of office management practices, procedures, and techniques.
• Knowledge of budget and expenditure control principles, methods, and techniques.
• Ability to analyze, assemble, and compile information for reports, special studies, and surveys.
• Ability to recognize, investigate, and analyze administrative problems and recommend effective solutions.
• Ability to work with minimal oversight, maintain accuracy and timeliness, and follow court procedures and Judicial Branch policies.
• Ability to exercise judgment in applying and interpreting administrative policies, procedures, guidelines, and regulations.
• Ability to communicate effectively orally and in writing and follow oral and written instructions.
• Strong organizational, communication, and problem-solving skills; exceptional attention to detail; and ability to manage multiple projects and competing deadlines.
• Ability to establish and maintain effective working relationships with judicial officers, faculty, vendors, and colleagues.

Nice To Haves

• Graduation from an accredited four-year college or university with coursework in judicial, public, or business administration or a related field; court experience or other administrative analysis experience is highly desirable.
• Experience in program coordination and event planning.
• Experience in meeting and conference planning.
• Experience in adult learning or education programming.
• Experience managing a budget and using programs such as Microsoft Excel.

Responsibilities

• Collaborate with the Judicial & Employee Education Team to develop, coordinate, and implement judicial education programs, policies, and procedures.
• Plan and facilitate education events, coordinating schedules, facilities, faculty, materials, and other logistical needs.
• Participate in planning meetings and coordinate event details, timelines, and follow-up activities.
• Research, identify, and evaluate potential sites for programs and conferences.
• Develop budget projections, monitor expenses, and review invoices for accuracy and submission for payment.
• Coordinate conference facilities and on-site arrangements, including room setup, audiovisual equipment, catering, and technology.
• Coordinate faculty communications and logistics, including travel, lodging, educational materials, and presentation technology.
• Monitor on-site conference activities and resolve logistical or technical issues.
• Develop and manage requests for proposals for facilities and vendors; negotiate arrangements and prepare contracts with facilities, hotels, vendors, and faculty as appropriate.
• Track continuing judicial education credits in the learning management system, monitor compliance with requirements and policies, and prepare and distribute education transcripts.
• Prepare and collect petitions for Continuing Judicial Education credit and submit applications for Continuing Legal Education credit.
• Coordinate scheduling and logistics for MDJF and MDJA Board and Committee meetings, including meeting space, audiovisual and technology needs, and meals.
• Solicit agenda items; prepare and distribute agendas and supporting materials; attend meetings as approved by the MDJF President; and prepare and distribute minutes.
• Follow up on meeting outcomes and action items by gathering information, preparing reports, and coordinating input from Board and Committee members.
• Maintain and archive meeting records, minutes, and related documentation in electronic and paper formats as appropriate.
• Maintain membership records and email distribution lists, including current contact information for senior and fully retired judges.
• Coordinate the MDJF Annual Fall Educational Conference with the MDJF Board and Program and Education Committee.
• Communicate with conference attendees about registration, lodging, and room reservations.
• Oversee advance and on-site conference preparations, including room assignments, catering, audiovisual and technology needs, and coordination with hotel and conference staff.
• Work with MDJF Program and Education Committee Chairs to coordinate speakers, presentation schedules, and electronic presentation materials.
• Coordinate conference supplies, evaluations, and other program materials; review invoices and submit them for payment.
• Coordinate MDJA and MDJF meetings, activities, and events held in conjunction with the Annual Conference of Judges.

Benefits

• State of Minnesota employee benefits for eligible employees, including health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, and tuition reimbursement.
• Potential eligibility for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level