Graduate Program and Administrative Coordinator

Virginia Tech • Blacksburg, VA

3d

About The Position

The Graduate Program and Administrative Coordinator provides comprehensive administrative support for the School of Neuroscience graduate program and related fiscal and program operations. The role coordinates routine graduate program activities, maintains accurate records, supports students and faculty, and helps ensure effective day-to-day administration. It also supports Neuroscience administrative staff with small projects, events, travel, reimbursements, purchasing, and related activities. The coordinator maintains School of Neuroscience webpages and assists with accurate, timely, and accessible program transactions and communications. The work requires sound judgment, discretion, organization, attention to detail, and the ability to manage multiple priorities in a collaborative environment. Other duties within the scope of the position may be assigned.

Requirements

• Bachelor’s degree or equivalent education, training, and experience.
• Experience maintaining records and processing, tracking, or monitoring academic, financial, or administrative transactions.
• Demonstrated ability to coordinate multiple priorities, schedules, deadlines, meetings, travel, events, or projects.
• Working knowledge of academic program administration, general accounting, financial procedures, purchasing practices, or business office operations.
• Proficiency with Microsoft Office or comparable productivity tools and web content management systems.
• Strong organizational, written and verbal communication, customer service, collaboration, and problem-solving skills.
• Ability to exercise discretion, maintain confidentiality, follow policies and procedures, and work independently with limited supervision.

Nice To Haves

• Experience providing graduate program, academic, fiscal, business, administrative, or program support in a complex office environment.
• Experience supporting graduate education or academic programs in higher education.
• Experience with student, financial, purchasing, travel, reimbursement, document management, scheduling, event, or web content management systems.
• Experience with Virginia Tech systems such as Banner, HokieMart, Chrome River, Canvas, Web Reports, or comparable systems.
• Experience supporting fiscal transactions, reimbursements, travel, purchasing, events, small projects, or administrative communications.
• Experience maintaining or updating webpages and coordinating content with faculty and staff.
• Experience using document-sharing or workflow systems, such as Microsoft SharePoint.

Responsibilities

• Coordinate routine graduate program activities and support day-to-day administration of the School of Neuroscience graduate program.
• Maintain accurate program records and support students and faculty.
• Provide administrative support to Neuroscience administrative staff for small projects, events, travel, reimbursements, purchasing, and related activities.
• Maintain School of Neuroscience webpages.
• Assist with accurate, timely, and accessible program transactions and communications.
• Manage multiple priorities and perform other duties within the scope of the position as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level