Administrative Coordinator

LAZ Parking Midwest•Denver, CO

2d•Onsite

About The Position

The Administrative Coordinator provides comprehensive day-to-day administrative support to the General Manager and airport leadership team at LAZ Airport Services. The role helps leaders stay organized, informed, and prepared by coordinating calendars, meetings, documents, requests, deadlines, records, and follow-up items. It is a varied position in a fast-changing airport operation, requiring initiative, sound judgment, discretion, accuracy, responsiveness, and the ability to adapt as priorities shift. The coordinator serves as an administrative point of coordination among the General Manager, airport leadership, employees, clients, visitors, and LAZ support departments. The position prepares and organizes correspondence, reports, presentations, spreadsheets, meeting materials, records, and other administrative documentation. It may also support employee onboarding, communications, training logistics, recognition activities, purchasing documentation, office supplies, special projects, and operational changes. The position primarily works in an office located within or near an active airport operation, with occasional movement through airport offices and operational areas. It involves regular computer and telephone use, frequent communication, multiple requests and interruptions, and flexibility during peak periods, special events, operational changes, or other circumstances requiring additional administrative support. The role requires on-site work and the ability to satisfy applicable airport security, identification, and badging requirements.

Requirements

High school diploma or GED.
At least two years of administrative support, office coordination, customer service, executive support, or related professional experience.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Experience coordinating meetings, maintaining calendars, preparing documents, organizing records, or tracking assignments.
Strong written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Ability to work independently, exercise sound judgment, and escalate concerns appropriately.
Ability to handle confidential and sensitive information professionally.
Strong attention to detail and commitment to administrative accuracy.
Ability to work on-site and maintain reliable attendance.
Ability to satisfy applicable airport security, identification, and badging requirements.
Ability to sit and work at a computer for extended periods, use standard office equipment, communicate effectively through various channels, move throughout office and airport administrative areas as needed, and handle files, meeting materials, office supplies, and other administrative resources.
Ability to work effectively amid frequent interruptions and changing priorities.

Nice To Haves

Associate degree in business administration, office administration, communications, hospitality management, or a related field.
Three or more years of progressively responsible administrative or executive support experience.
Experience directly supporting a General Manager, senior operational leader, or executive.
Previous experience in airport services, transportation, parking, hospitality, or another fast-paced operational environment.
Intermediate Microsoft Excel skills, including formatting, filtering, basic formulas, and data organization.
Experience using Microsoft SharePoint, OneDrive, or a comparable document-management platform.
Experience preparing reports, presentations, meeting materials, and professional correspondence.
Experience supporting employee onboarding, training logistics, communications, purchasing, or office administration.
An equivalent combination of education, administrative experience, and demonstrated professional skills may be considered.

Responsibilities

Provide comprehensive day-to-day administrative support to the General Manager and airport leadership team.
Coordinate the General Manager’s calendar, appointments, meetings, and scheduling priorities.
Organize administrative requests, deadlines, commitments, and follow-up items; anticipate routine needs and flag items requiring attention.
Prepare agendas, meeting materials, presentations, correspondence, employee communications, and other documents; draft, format, proofread, and distribute materials.
Take meeting notes and maintain follow-up lists when requested.
Assist the General Manager with special projects and changing administrative priorities, and help organize requests and direct routine matters appropriately.
Coordinate communication and activities among the General Manager, airport leadership, employees, clients, visitors, and LAZ support departments.
Coordinate meetings, conference calls, leadership visits, presentations, and other business activities.
Gather information from stakeholders, organize it for leadership review, track requests, and follow up with responsible individuals.
Respond to routine administrative questions and direct more complex matters to the appropriate leader or department.
Maintain organized electronic and physical records, calendars, contact lists, spreadsheets, trackers, meeting records, and other administrative tools.
Prepare, update, organize, and distribute operational and administrative documentation; review information for accuracy, completeness, and professional presentation.
Help ensure current documents and records are accessible to authorized users and handle confidential and sensitive information with discretion.
Identify opportunities to improve document organization and administrative workflows.
Gather, organize, and compile information for operational and administrative reports; create and maintain spreadsheets, presentations, summaries, and recurring reports.
Complete routine data entry, verify submitted information, monitor deadlines, and follow up on missing information or documentation.
Prepare materials for leadership meetings, client discussions, and operational reviews.
Support administrative processes involving invoices, purchasing documentation, office supplies, or related business records as assigned.
Coordinate with regional and corporate support departments when information or administrative assistance is required.
Assist with employee onboarding coordination, communications, training logistics, recognition activities, employee meetings, leadership meetings, and workplace events.
Maintain administrative materials, office supplies, shared resources, and general office organization; support distribution and collection of employee forms and documents.
Help direct employees to the appropriate leader or department and provide administrative support during operational changes, peak periods, and special projects.
Perform other administrative duties reasonably related to supporting the General Manager and airport operation.