Cafeteria Administrative Coordinator

St Rose Of Lima Catholic Parish In Denver•Denver, CO

2d•$20 - $25

About The Position

The Cafeteria Administrative Coordinator is responsible for the administrative, documentation, reporting, and regulatory compliance functions of the school food service program at St. Rose of Lima Catholic Academy. This part-time position ensures that required records, paperwork, reporting, and documentation related to federal, state, and local child nutrition programs are accurate, organized, and submitted within established deadlines. The coordinator serves as the primary administrative contact for school nutrition program compliance, working with the Colorado Department of Education, school administration, and the Head Chef. The role includes maintaining program records, preparing for reviews and audits, monitoring meal-count documentation, supporting budget and purchasing records, and helping ensure compliance with applicable USDA and state requirements. The position does not oversee daily cooking, food preparation, or kitchen cleaning. It provides the administrative oversight needed to support compliance of the school food service program. This is a part-time position without benefits. The hourly wage will be determined by experience and skill set.

Requirements

Strong knowledge of administrative recordkeeping, reporting, and compliance practices.
Knowledge of federal and state school nutrition regulations, or the ability to develop this knowledge through training.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple deadlines and maintain accurate records.
Proficiency with Microsoft Office, Google Workspace, spreadsheets, and electronic recordkeeping systems.
Strong written and verbal communication skills.
Ability to work independently and collaboratively with school administration and food service personnel.
Commitment to supporting the mission and values of Catholic education.
Relevant administrative experience may be considered in place of a degree.
Willingness to complete required USDA, Colorado Department of Education, and school nutrition compliance training.

Nice To Haves

Familiarity with USDA child nutrition programs, including NSLP and SBP.
Associate's or bachelor's degree in business administration, accounting, nutrition, public administration, or a related field.
Previous experience with school nutrition programs, government reporting, compliance, accounting, or administrative operations.
Experience working with USDA or state-funded programs.
USDA School Nutrition Program training or certification.
School Nutrition Association (SNA) certification or equivalent training.

Responsibilities

Maintain administrative oversight of the school's participation in the National School Lunch Program (NSLP), School Breakfast Program (SBP), and other applicable child nutrition programs.
Maintain accurate USDA, Colorado Department of Education, and local documentation and submit it on time.
Monitor compliance with applicable federal and state school nutrition regulations, program deadlines, reporting requirements, and regulatory updates.
Maintain documentation related to Provision 2 and/or Community Eligibility Provision (CEP), as applicable.
Coordinate required communications and submissions with the Colorado Department of Education.
Maintain policies, procedures, and records and ensure they are accessible for review.
Maintain organized records of daily meal counts and program participation.
Review meal production records and supporting documentation provided by the Head Chef.
Maintain required records related to menus, food purchases, inventory, and meal service.
Prepare and submit required monthly, quarterly, and annual reports.
Maintain applicable documentation related to food safety, sanitation, temperature logs, and HACCP procedures.
Organize and maintain records for federal and state reviews, audits, and inspections, and retain them according to applicable requirements.
Maintain an organized filing and recordkeeping system, including electronic documentation.
Coordinate preparation for USDA and Colorado Department of Education Administrative Reviews.
Gather and organize documentation for audits, inspections, and program reviews; serve as the primary administrative point of contact for related documentation requests.
Track corrective actions and follow-up requirements resulting from reviews or inspections.
Work with the Head Chef and school administration to address documentation gaps or compliance concerns and communicate potential compliance issues promptly.
Maintain administrative records related to food service expenditures, purchases, vendor invoices, orders, and receipts.
Assist with monitoring cafeteria budgets, tracking program expenses, reconciling purchasing records and meal program documentation, and reviewing program costs for efficiency opportunities.
Coordinate with school administration and the Head Chef to ensure food and supply orders are properly documented.
Work closely with the Head Chef to collect meal service and food production documentation accurately and on time.
Communicate with school administration about program compliance, reporting deadlines, and operational needs.
Coordinate with the front office regarding student meal eligibility information and applicable program records.
Maintain professional communication with the Colorado Department of Education and other relevant agencies.
Support effective administration of the school nutrition program and contribute to the mission and values of St. Rose of Lima Catholic Academy.