Administrative Coordinator (Contractual) - WHDS3

International Monetary Fund • Washington DC, DC

2d

About The Position

The Western Hemisphere Department (WHD) is seeking a contractual Administrative Coordinator to support the administrative and organizational work of the Southern III Division (WHDS3), which covers Paraguay, Peru, and Uruguay. The coordinator supports division staff under the guidance of the Division Chief and Deputy Division Chiefs and works closely with other coordinators.

The role includes managing workflows and documents, providing logistical support for meetings and events, preparing mission chiefs’ expense reports, and assisting with other administrative processes. The coordinator also helps organize divisional team-building activities and may occasionally provide backup support to the Southern I or Southern II Divisions, or other divisions. There may also be opportunities to contribute to WHD-wide projects and initiatives.

Flexibility in working hours and availability for occasional overtime at short notice are expected. This is a one-year contractual appointment, renewable for up to four years of cumulative contractual service, subject to performance, budget availability, and continuous business need. Only candidates currently residing in the Washington, DC metro area may be considered.

Requirements

• Educational development typically acquired through completion of a high school diploma or equivalent, supplemented by at least two years of relevant experience.
• No previous experience is required for candidates who have completed a university degree.
• Must currently reside in the Washington, DC metro area.
• Must have passed the IMF Office Assistant Exam.
• Flexibility in working hours and availability for occasional overtime at short notice.

Responsibilities

• Monitor the busy work agenda, action items, and shifting priorities, and ensure deadlines are met.
• Support country teams in preparing documents throughout the annual cycle, including memos to management, policy notes, staff reports, and Board documents.
• Provide administrative and logistical support for regional events; meetings with authorities during the Spring and Annual Meetings; authorities’ visits; missions; seminars; and other events.
• Prepare expense reports for mission chiefs.
• Support division members with other administrative processes.
• Help organize divisional activities that foster team building and cohesion.
• Occasionally provide backup support to the Southern I or Southern II Divisions, or other divisions as needed.
• Contribute to WHD-wide projects and initiatives as opportunities arise.

What This Job Offers

• Education Level: High school or GED