Administrative Coordinator - Chemistry

Tufts University • Medford, MA

2d

About The Position

The Department of Chemistry at Tufts University provides a supportive, student-centered environment for undergraduate students, graduate students, and postdoctoral scholars to learn and conduct research. The department is recognized for teaching and research across traditional chemistry disciplines and interdisciplinary areas.

Under limited supervision, the Administrative Coordinator provides advanced administrative support and coordinates department operations related to undergraduate and graduate programs. The role handles confidential situations, resolves problems, and serves as a primary resource for students, faculty, staff, and other constituents. It provides academic and programmatic support, oversees daily operations and information systems, and coordinates projects and events.

Requirements

• High school diploma or GED.
• Five or more years of related experience.
• Advanced knowledge of Microsoft Office Suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Nice To Haves

• A college degree may substitute for some years of experience.

Responsibilities

• Serve as a visible resource for internal and external constituents on department policies and procedures.
• Provide academic support and assistance with major and pre-major advising for undergraduate students.
• Manage undergraduate research applications and lab matching.
• Provide programmatic support and reports to faculty program directors and serve as a first point of contact for department students.
• Produce and edit complex documents, reports, spreadsheets, and presentation materials.
• Respond to routine correspondence; prepare meeting agendas, minutes, and reports for ACS and other partners.
• Oversee daily department operations, evaluate workflow, productivity, and customer service, and ensure university services meet technology, facilities, procurement, and other needs.
• Oversee databases and file systems; manipulate and audit data or request data from other sources for analysis and reporting.
• Work with faculty academic program directors to create and manage a Chemistry alumni program.
• Coordinate plans and logistics for projects and large-scale events, including marketing and publicity, speaker communications, venue coordination, and tracking timelines and deliverables.
• Train new support staff, students, and temporary help; may provide direction, guidance, and feedback on work performance.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED