Administrative Coordinator (Northwest, AR)

University of Arkansas • Fayetteville, AR

2d

About The Position

The UAMS College of Medicine’s Northwest Campus is seeking an organized, detail-oriented Administrative Coordinator to provide customer service and support travel coordination, procurement, event planning, and daily operations in a collaborative academic environment. The role serves students, faculty, staff, and visitors and supports the campus’s academic health care, medical education, and research activities.

Requirements

• Bachelor’s degree and two years of experience in an administrative role; or an associate degree and four years of experience in general administrative office support; or a high school diploma/GED and six years of administrative experience.
• Knowledge of office management systems and procedures.
• Strong organizational and planning skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to manage multiple priorities and deadlines effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively within a team.
• Experience with event planning and coordination.
• Familiarity with educational and academic environments.

Responsibilities

• Serve as the primary point of contact for the UAMS Northwest College of Medicine, assisting students, faculty, staff, and visitors professionally.
• Organize travel for students, faculty, and staff, including flights, hotels, and rental cars, and process travel reimbursements in Workday accurately and promptly.
• Ensure compliance with UAMS travel policies through accurate documentation and adherence to procedures.
• Process purchase requests, support procurement activities, and maintain office supply inventory.
• Coordinate with the central Procurement Office on purchase orders and pricing.
• Manage educational faculty calendars and prioritize scheduling.
• Plan and coordinate instructional technology support, including IVN, Zoom, and Blackboard, for classrooms and programs.
• Plan departmental events, including room reservations, catering, and technology needs, and oversee post-event activities such as kitchen cleaning and setup and cleanup.
• Support Medical Education functions, including proctoring exams and learning events, credentialing, room scheduling, and student file maintenance.
• Assist with recruitment events and duties, including White Coat, Match Day, and orientation activities.
• Provide administrative support to Admissions and Recruitment.

Benefits

• Medical, dental, and vision plans for qualifying staff and family.
• Holiday, vacation, and sick leave.
• Education discount for staff and dependents for undergraduate study.
• Retirement plan with up to 10% matched contribution from UAMS.
• Basic life insurance up to $50,000.
• Career training and educational opportunities.
• Merchant discounts.
• Concierge prescription delivery on the main campus when using the UAMS pharmacy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level