Administrative Coordinator (Northwest, AR)

University of Arkansas System•Fayetteville, AR

About The Position

The Administrative Coordinator supports the UAMS College of Medicine’s Northwest Campus by providing customer service and coordinating travel, procurement, events, and daily operations in a collaborative academic environment. The role serves students, faculty, staff, and visitors and provides administrative support for medical education, admissions, and recruitment activities.

Requirements

Bachelor’s degree and two years of experience in an administrative role, or an associate degree and four years of experience in general administrative office support, or a high school diploma/GED and six years of administrative experience.
Knowledge of office management systems and procedures.
Strong organizational and planning skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to manage multiple priorities and deadlines effectively.
Strong problem-solving skills and attention to detail.
Ability to work independently and collaboratively within a team.
Experience with event planning and coordination.
Familiarity with educational and academic environments.

Responsibilities

Serve as the primary point of contact for the UAMS Northwest College of Medicine and assist students, faculty, staff, and visitors.
Arrange travel for students, faculty, and staff, including flights, hotels, and rental cars, and process travel reimbursements in Workday.
Ensure travel activities comply with UAMS policies through accurate documentation and adherence to procedures.
Process purchase requests, support procurement activities, and maintain office supply inventory.
Coordinate with the central Procurement Office regarding purchase orders and pricing.
Manage educational faculty calendars and prioritize scheduling.
Coordinate instructional technology support, including IVN, Zoom, and Blackboard, for classrooms and programs.
Plan departmental events, including room reservations, catering, and technology needs, and handle post-event activities such as kitchen cleaning and setup and cleanup.
Support Medical Education functions, including exam and learning-event proctoring, credentialing, room scheduling, and student file maintenance.
Assist with recruitment events and activities, including White Coat, Match Day, and orientation.
Provide administrative support to Admissions and Recruitment.