Administrative Coordinator, Flight Operations

Endeavor Air • Minneapolis, MN

1d

About The Position

The Flight Operations Administrative Coordinator coordinates cross-functional activities, operational programs, and administrative processes that support Endeavor Air’s Flight Operations Corporate, Base, and Training teams. The role partners with leaders, base administrative teams, vendors, and other departments to manage assigned programs, improve back-office efficiency, and support timely, accurate daily operations.

Responsibilities include coordinating operational and administrative activities, maintaining Flight Operations information and distribution channels, preparing new-hire pilot onboarding and uniform fittings, managing inventory and purchasing, and tracking departmental expenses. The position also supports meetings and employee events, ODP schedules and pay processes, parking stipend payments, pilot logbook reviews, and oversight of the Flight Operations vehicle.

Requirements

• High school diploma or GED equivalent.
• Strong program coordination, organizational, and time-management skills, including the ability to prioritize multiple workstreams and meet deadlines.
• Excellent interpersonal, written, and verbal communication skills, including the ability to coordinate across departments and with external vendors.
• Ability to manage competing priorities in a fast-paced environment while maintaining accuracy, follow-through, and attention to detail.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and take ownership of assigned programs and processes.
• Valid driver's license.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Associate or bachelor’s degree in business, aviation, operations, or a related field.
• Two or more years of administrative coordination, program support, office operations, or related experience.
• Experience with SharePoint and process-automation tools.
• Experience coordinating events, inventory, schedules, or employee programs.

Responsibilities

• Coordinate daily operational and administrative activities for the Flight Operations and Flight Operations Training departments; serve as a primary contact for administrative requests and issue resolution.
• Manage Flight Operations intranet content and information distribution, including content updates, distribution lists, bulletin boards, and employee correspondence.
• Prepare for new-hire pilot onboarding by maintaining rosters, distributing class invitations, coordinating materials and catering, and confirming logistical readiness.
• Coordinate new-hire pilot uniform fittings, provide fit feedback to the vendor and Senior Base Operations Manager, and follow up on outstanding issues.
• Manage inventory for Flight Operations and Training locations, including checks, inventory tracking, order-status visibility, procurement coordination, and process standardization.
• Coordinate purchasing of office, training, onboarding, and event supplies through Delta procurement platforms and local vendors.
• Process, track, and reconcile purchase requests, invoices, expense reports, and other departmental procurement expenses in accordance with company policies.
• Plan and execute team meetings and employee events, including vendor research, catering, facilities coordination, and day-of execution.
• Administer ODP schedules and pay processes, including roster maintenance, schedule coordination, pay-input tracking, reconciliation, and issue follow-up.
• Administer parking stipend programs and coordinate monthly payments with Crew Pay.
• Support pilot logbook review processes and related coordination activities.
• Coordinate scheduling, maintenance, and operational oversight of the Endeavor Flight Operations vehicle.
• Perform other duties as assigned.

Benefits

• Free or reduced-rate travel privileges on Delta Air Lines and more than 80 air carriers worldwide for employees and eligible family members.
• Comprehensive medical, dental, and vision plans.
• 401(k) with company match starting on Day 1.
• Operational Performance Rewards (OPR) Program.
• Life and AD&D insurance.
• Short- and long-term disability.
• Flexible Spending Accounts (FSA).
• Voluntary supplementary benefit options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED