Administrative Services Coordinator I - Interim

State of Vermont • Springfield, MO

2d • Onsite

About The Position

The Administrative Services Coordinator I coordinates support and office functions related to administrative duties at the Springfield FSD office. The role supervises one administrative support staff member responsible for office functions and state and federal mandates supporting children in DCF custody. The coordinator works with Central Office, court and contracted staff, District staff, and community partners, and interprets and applies rules, regulations, and policies to employees assigned to the office.

The position evaluates administrative information and makes improvement recommendations, implements change strategies, advises on applying administrative requirements to varying situations, recommends procedural changes, and identifies and evaluates alternatives for administrative workflow problems. The work is assistive and extends the capabilities of professional or managerial positions. Supervision is exercised over a small staff of technical and/or clerical subordinates. Work is performed under the general supervision of an administrative superior.

This is an interim position with an anticipated duration of six months, possibly longer. Work is performed in a standard office setting.

Requirements

• High school diploma or equivalent and at least two years of experience providing administrative-level support to a business or organization; or one year of full-time college coursework in accounting, business or public administration, office administration, or a closely related field and at least one year of such experience; or two years of full-time college coursework or an associate's degree in one of those fields; or at least one year of experience as a State of Vermont Administrative Services Technician IV.
• Only administrative work experience qualifies. Administrative support includes functions that keep an organization running or provide resources for programmatic work, such as accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management.
• Pass any background investigation applicable to the position, which may include criminal record, DMV, and adult and child abuse registry checks.
• Work well as a member of various teams and have strong interpersonal communication skills.

Nice To Haves

• Supervisory experience.
• Proficiency in Word, Excel, Outlook, and Visio, and ability to navigate other computer systems essential to office operations.
• Experience working with the VISION system may be required for some positions.

Responsibilities

• Coordinate administrative support and office functions.
• Supervise an administrative support staff member responsible for office functions and state and federal mandates supporting children in DCF custody.
• Coordinate and collaborate with Central Office, court and contracted staff, District staff, and community partners.
• Interpret and ensure compliance with applicable rules, regulations, and policies.
• Prepare and maintain complete inventory records.
• Prepare personnel documents and serve as a liaison with administrative staff on office, fiscal, and personnel matters.
• Address situations and resolve problems related to office operations.
• Maintain time and attendance records.
• Maintain and monitor the budget, prepare it as needed, and make recommendations and requests regarding needs.
• Prepare and maintain office records and reports of moderate complexity, including weekly vendor billing.
• Answer routine correspondence as required.
• Evaluate information and recommend administrative improvements; implement change strategies.
• Provide guidance on applying administrative requirements to varying situations.
• Recommend changes to office procedures to implement management decisions and policies.
• Identify administrative workflow problems and evaluate and recommend alternative processes.

Benefits

• State-paid medical premium covering 80% of the premium and a dental plan at no cost for employees and their families.
• Twelve paid holidays each year and a generous leave plan.
• State Paid Family and Medical Leave Insurance (FMLI).
• State defined benefit pension plan and deferred compensation 457(b) plan.
• Tuition reimbursement.
• Flexible spending healthcare and childcare reimbursement accounts.
• Low-cost group life insurance.
• Incentive-based wellness program.
• Qualified Employer for Public Service Student Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED