Administrative Coordinator

Albertsons • Richardson, TX

1d

About The Position

The Administrative Coordinator provides administrative, clerical, and operational support to store leadership and associates. The role helps ensure efficient daily store operations through management of reports, schedules, records, communications, payroll support, onboarding activities, and compliance documentation. It serves as a resource for store management, associates, and external partners while maintaining professionalism, accuracy, confidentiality, and strong customer service.

The position supports store leadership and daily office operations; prepares and maintains records, files, reports, and correspondence; monitors office supplies; and assists with timekeeping, payroll documentation, labor reporting, and related inquiries. It coordinates new-hire onboarding, maintains personnel files, supports training and certification tracking, and assists associates with forms and administrative requests.

The coordinator handles calls, emails, meetings, schedules, and company communications; liaises with store personnel and corporate support departments; and maintains confidential personnel, payroll, and operational records. The role supports compliance, audits, inspections, and administrative reviews, assists customers and visitors, and may help with special projects and store events.

The position requires regular use of computers, phones, printers, and other office equipment, and movement throughout the store. Physical activities include extended sitting, standing, and walking; lifting, carrying, pushing, and pulling up to 25 pounds; and frequent reaching, bending, and filing.

Requirements

• High school diploma or equivalent.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office applications and business systems.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of administrative and office management practices.
• Knowledge of payroll and timekeeping support processes.
• Knowledge of recordkeeping and document management.
• Knowledge of customer service and professional communication.
• Ability to organize, prioritize, and pay attention to detail.
• Knowledge of confidentiality and information security practices.
• Problem-solving and multitasking abilities.
• Ability to sit, stand, and walk for extended periods; use computers, phones, printers, and office equipment regularly; lift, carry, push, and pull up to 25 pounds; perform frequent reaching, bending, and filing; and move throughout all areas of the store as needed.

Nice To Haves

• Associate degree or administrative certification.
• Previous administrative, clerical, payroll, human resources, or office support experience.

Responsibilities

• Provide administrative support to the Store Director, Assistant Store Director, and department leadership.
• Prepare, organize, and maintain store records, files, reports, and correspondence, ensuring documentation is accurate and current.
• Monitor office supply inventory and coordinate ordering as needed.
• Support daily office operations and administrative processes.
• Assist with timekeeping administration and payroll-related processes.
• Review schedules, attendance records, and timekeeping reports for accuracy; maintain payroll documentation and help resolve payroll inquiries.
• Ensure required records are submitted accurately and on time, and assist leadership with labor reporting and workforce administration.
• Coordinate new-hire onboarding and maintain employment documentation and personnel files.
• Assist associates with employment forms, company resources, and administrative requests.
• Support training administration, certification tracking, and compliance records.
• Answer and direct telephone calls, emails, and internal communications.
• Coordinate meetings, schedules, and administrative activities for store leadership.
• Distribute company communications, notices, and operational updates; liaise between store personnel and corporate support departments.
• Maintain professional interactions with associates, customers, visitors, vendors, and business partners.
• Maintain confidential personnel, payroll, and operational records and support compliance with company policies, labor regulations, and documentation requirements.
• Assist with audits, inspections, administrative reviews, and retention of required records.
• Monitor administrative processes and recommend improvements when appropriate.
• Provide professional assistance to customers and visitors, respond to inquiries, or direct individuals to the appropriate store resource.
• Support a positive and welcoming environment and assist with special projects and store events when requested.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through a partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay.
• Training, career growth, and development.
• Inclusive work environment with talented colleagues who reflect the communities served.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED