Administrative Coordinator -Radiation Therapeutic Administration

UT MD Anderson Cancer Center•Houston, TX

About The Position

The Administrative Coordinator in Radiation Therapeutic Administration at The University of Texas MD Anderson Cancer Center provides operational and administrative support for Radiation Services. The role supports center leadership, daily operations, facilities management, project coordination, asset management, financial processes, and performance reporting. It works with leadership, internal stakeholders, and external partners to coordinate activities that support patient care operations and organizational goals. The coordinator supports administrative functions and projects, including meeting and travel coordination, project tracking, process improvement initiatives, facilities requests and maintenance, purchasing and expense tracking, inventory and capital equipment planning, timekeeping support, and data and KPI reporting. The position also helps maintain accurate records and documentation and supports compliance with institutional policies and applicable building codes.

Requirements

High school diploma or equivalent.
Administrative or related experience: 7 years with a high school diploma or equivalent, 5 years with an associate's degree, or 3 years with a bachelor's degree.
Ability to satisfy and maintain requirements necessary to ensure the security and integrity of critical infrastructure, if applicable to the position.

Nice To Haves

Associate's degree.
Bachelor's degree.
Strong organizational, communication, project coordination, reporting, and relationship-building skills.
Experience supporting operational initiatives, managing priorities, and maintaining accurate records and documentation.
Administrative experience in a healthcare, business, or related environment.

Responsibilities

Provide administrative support to assigned leaders, including coordinating meetings, preparing agendas and presentations, supporting projects, and recording meeting minutes.
Assist with accreditation-readiness tracking and related meetings.
Order technology equipment for clinical staff.
Provide administrative support for center facilities project meetings.
Document project schedules, issues, and risks across multiple projects and communicate them to stakeholders.
Coordinate center operational process-improvement projects and initiatives.
Organize the resources and stakeholders needed to initiate, execute, and conclude projects.
Arrange Concur travel for executive director, nursing, and therapy teams, and prepare expense reports.
Coordinate physical resource utilization, inventory control, asset management, space planning, and property maintenance as the on-site coordinator.
Coordinate with center leadership regarding funding for service needs.
Manage business operations communications, including center directory changes and facilities requests.
Coordinate routine facilities rounding with housekeeping and environmental health and safety teams.
Support building maintenance and compliance with applicable building codes.
Submit and track facilities requests and assist the Center Administrative Director with FAR request submissions.
Conduct weekly center rounds with the Administrative Director and provide status updates.
Complete institutional tracer reports.
Assist the Center Administrative Director with oversight and tracking of owned and leased asset and equipment inventory processes.
Work with division leadership to support continuous improvement in asset management.
Support purchasing and expense tracking using internal controls and reconciliation practices.
Place orders through SharePoint and PeopleSoft and monitor orders through completion.
Manage center office-supply inventory and ordering.
Serve as a Pro-card holder and maintain accurate financial records in accordance with institutional policies and procedures.
Assist leadership in collecting information for the annual capital equipment budget cycle.
Provide Kronos timekeeping support as needed.
Track and report equipment utilization and downtime data.
Monitor and report weekly radiation treatment activity and future workload projections.
Maintain and manage capital equipment replacement schedules.
Prepare KPI reports for center leadership review.
Perform other duties as assigned.

Benefits

Employer-paid medical coverage starting on the first day for employees working 30 or more hours per week.
Optional group dental, vision, life, accidental death and dismemberment, and disability insurance.
Accruals for paid time off and an Extended Illness Bank.
Paid holidays and wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service.
Access to wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System.
Voluntary retirement plans.
Employer-paid life and reduced salary protection programs.
Educational opportunities and individual and team recognition.