Studio F – DMC Operations & Finance Coordinator (Destination Management Company)

AccorHotel • Scottsdale, AZ

1d

About The Position

The Finance & Administrative Coordinator supports the financial and administrative operations of Studio F’s Destination Management Company (DMC) division at the Fairmont Scottsdale Princess. The role maintains accurate financial records, enters contracts and program information, coordinates vendor payments, prepares final client billing, and completes month-end financial reports. It operates under the direction of the Resort DMC division and works closely with the Resort Finance Department to support accurate reporting, timely billing, and compliance with resort accounting procedures.

Responsibilities span financial data entry and contract administration, client billing and reconciliation, month-end reporting, accounts payable coordination, and general administrative support. The coordinator maintains financial documentation throughout each program, reviews expenses and invoices, resolves discrepancies with relevant teams, and helps ensure transactions and records are complete, accurate, and confidential.

Requirements

• 2–4 years of experience in financial coordination, accounts payable or receivable, billing, or hospitality accounting.
• Previous experience in a hotel, resort, hospitality, event management, or Destination Management Company environment.
• Familiarity with contract administration, group billing, and financial reconciliation.
• Experience preparing month-end financial reports and supporting accounting close procedures.
• Intermediate to advanced Excel skills, including formulas, spreadsheets, and financial tracking.
• Experience with hotel or resort financial systems and accounting procedures.
• Understanding of departmental budgeting, expense tracking, and revenue reporting.
• Ability to identify financial discrepancies and proactively coordinate resolutions.
• Highly organized, detail-oriented, analytical, and accurate when working with financial data and administrative processes.

Responsibilities

• Enter client contracts, group programs, and financial information into designated resort and departmental systems.
• Maintain accurate records of contracts, program budgets, vendor expenses, and billing information, including digital files and documentation.
• Review contracts and supporting documents to verify financial details, pricing, and payment terms.
• Monitor and update financial records throughout the program lifecycle.
• Prepare and process final client billing after group programs and events.
• Review program expenses, vendor invoices, and contracted services to ensure charges are reflected accurately in final billing.
• Work with Program Managers and Operations to identify outstanding charges, billing discrepancies, or missing documentation.
• Assist with reconciling program budgets against actual expenses and revenue.
• Coordinate with Resort Finance on invoicing, payment processing, and account reconciliation.
• Track billing adjustments, credits, and outstanding balances.
• Prepare and assist with month-end financial reports covering revenue, expenses, outstanding invoices, and program profitability.
• Reconcile financial records and identify discrepancies requiring review or correction.
• Track departmental revenue, expenses, and financial performance.
• Ensure transactions and supporting documentation are accurately recorded before month-end closing.
• Work with Resort Finance to meet accounting deadlines and reporting requirements.
• Assist with vendor setup by collecting required documentation, payment information, and completed vendor forms.
• Prepare and track purchase orders, deposits, check requests, and vendor invoices.
• Review vendor invoices for accuracy and alignment with contracted services.
• Coordinate with Resort Finance to facilitate timely vendor payments and resolve invoice discrepancies.
• Provide administrative support to the DMC Operations team, emphasizing financial accuracy and documentation.
• Communicate with Program Managers and Operations to obtain billing information and supporting documentation.
• Assist with improving administrative processes, financial tracking procedures, and reporting efficiencies.
• Handle financial information confidentially and in accordance with resort policies and procedures.

Benefits

• Employee discounts at the Fairmont Scottsdale Princess, local companies, and Accor worldwide for employees and their families.
• Free meals at the on-site employee restaurant.
• Learning programs through the company’s Academies.
• Medical and dental benefits.
• 401(k) and matching retirement benefits.
• Paid time off (PTO).
• Direct deposit.
• Career development and national promotion opportunities.
• Travel discounts.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed