Studio F – DMC Operations & Finance Coordinator (Destination Management Company)

AccorHotel • Scottsdale, AZ

2d • Onsite

About The Position

The DMC Operations & Finance Coordinator supports the financial and administrative operations of Studio F’s Destination Management Company division at the Fairmont Scottsdale Princess. The role maintains accurate financial records, enters contracts and program information, coordinates vendor payments, prepares final client billing, and completes month-end financial reports. It operates under the direction of the Resort DMC division and works closely with the Resort Finance Department to support accurate reporting, timely billing, and compliance with resort accounting procedures.

The position also provides administrative support to the DMC Operations team, maintains organized financial records and program files, communicates with Program Managers and Operations to obtain billing information and documentation, and helps improve financial tracking and reporting processes. The ideal candidate is analytical, highly accurate, and comfortable handling financial data, accounting systems, and administrative processes in a fast-paced hospitality environment.

Requirements

• 2–4 years of experience in financial coordination, accounts payable or receivable, billing, or hospitality accounting.
• Previous experience in a hotel, resort, hospitality, event management, or Destination Management Company environment.
• Familiarity with contract administration, group billing, and financial reconciliation.
• Experience preparing month-end financial reports and supporting accounting close procedures.
• Intermediate to advanced Excel skills, including formulas, spreadsheets, and financial tracking.
• Experience with hotel or resort financial systems and accounting procedures.
• Understanding of departmental budgeting, expense tracking, and revenue reporting.
• Ability to identify financial discrepancies and proactively coordinate resolutions.
• Highly organized, detail-oriented, analytical, and accurate when working with financial data and administrative processes.

Responsibilities

• Enter client contracts, group programs, and financial information into resort and departmental systems.
• Maintain accurate records of contracts, program budgets, vendor expenses, billing information, and supporting documentation.
• Review contracts and supporting documentation to verify financial details, pricing, and payment terms.
• Monitor and update financial records throughout each program lifecycle.
• Prepare and process final client billing after group programs and events.
• Review program expenses, vendor invoices, and contracted services to verify charges are accurately reflected in final billing.
• Work with Program Managers and Operations to identify outstanding charges, billing discrepancies, and missing documentation.
• Assist in reconciling program budgets against actual expenses and revenue.
• Coordinate with Resort Finance on invoicing, payment processing, and account reconciliation.
• Maintain records of billing adjustments, credits, and outstanding balances.
• Prepare and assist with month-end financial reports covering revenue, expenses, outstanding invoices, and program profitability.
• Reconcile financial records and identify discrepancies requiring review or correction.
• Assist with tracking departmental revenue, expenses, and financial performance.
• Ensure financial transactions and supporting documentation are recorded accurately before month-end closing.
• Work with Resort Finance to meet accounting deadlines and reporting requirements.
• Assist with vendor setup by collecting required documentation, payment information, and completed vendor forms.
• Prepare and track purchase orders, deposits, check requests, and vendor invoices.
• Review vendor invoices for accuracy and alignment with contracted services.
• Coordinate with Resort Finance to facilitate timely vendor payments and help resolve invoice discrepancies.
• Provide administrative support to the DMC Operations team, emphasizing financial accuracy and documentation.
• Maintain organized financial records, program files, and reporting systems.
• Help improve administrative processes, financial tracking procedures, and reporting efficiencies.
• Handle financial information confidentially and in accordance with resort policies and procedures.

Benefits

• Employee discounts at the Fairmont Scottsdale Princess, local companies, and Accor worldwide for employees and their families.
• Free meals at the on-site employee restaurant.
• Learning programs through Academies.
• Medical and dental benefits.
• 401(k) and matching retirement benefits.
• Direct deposit.
• Career development opportunities and national promotion opportunities.
• PTO.
• Travel discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed