Administrative Coordinator, Financial Analytics

Indiana University Health System•Indianapolis, IN

1d•Onsite

About The Position

The Administrative Coordinator provides senior-level administrative and operational support to the Controller of IU Health and the broader finance leadership team. The position serves as a trusted partner to the Controller, anticipating needs and priorities in the context of financial reporting, strategic planning, and regulatory events. It is a business-professional role based onsite at IU Health’s downtown Indianapolis campus. The coordinator serves as a primary contact for internal and external communications, prepares materials for key meetings, coordinates travel and expenses, supports finance initiatives and events, and maintains office records and reports. The role also handles sensitive financial and personnel information with discretion, supports executive office readiness and visitor coordination, and may train and guide junior administrative staff.

Requirements

Bachelor’s degree or equivalent years of experience.
3–5 years of relevant experience.
Intermediate experience receiving, analyzing, and interpreting complex data and information.
Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Nice To Haves

Experience working in a matrix organization and complex work environment.

Responsibilities

Manage the Controller’s calendar, minimize conflicts, and prioritize meetings in line with strategic objectives and the executive’s work rhythm.
Serve as a primary point of contact for internal and external communications directed to the Controller, monitoring requests and ensuring timely responses and follow-ups.
Prepare agendas, presentations, briefing documents, and follow-up summaries for key meetings.
Draft emails and localized communications, and partner with the Chief of Staff on policy updates, protocols, and communication needs.
Coordinate travel itineraries and logistics.
Submit expense reports on time and accurately, and reconcile travel and business costs.
Support finance team events, communications, and special initiatives.
Coordinate department-wide strategic initiatives, including project tracking and reporting.
Maintain accurate office records, files, resource data, and reports, and support basic budget oversight.
Support in-person meetings, coordinate visitors, and maintain executive office readiness.
Handle documents, emails, conversations, and materials confidentially and with sound judgment.
Train and guide junior administrative staff and oversee their day-to-day work as needed.
Anticipate daily needs and proactively resolve administrative and operational challenges.