Financial and Administrative Coordinator
About The Position
The Financial and Administrative Coordinator supports the Director of the Center for Global Health Equity (75%) and the Director of the Global Alliance for Infant and Maternal Health Research (25%), as well as their teams, with administrative, financial, and programmatic work. The role provides financial support for CGHE and Global AIM programs and grants, including coordinating sponsored research funding, ensuring compliance with award terms and conditions, processing and monitoring expenses, reconciling accounts, processing expense reports, ordering supplies, and creating purchase orders. The coordinator assists with preparing and reviewing new and continuing grant proposals and progress reports for assigned PI submissions using the Huron grant management system and sponsor submission portals. The position also provides administrative support for CGHE and Global AIM activities. Duties include scheduling executive committee meetings; supporting the Directors’ research activities; coordinating international travel; planning events; and assisting with communications and other administrative functions, including newsletters, website content, annual reports, social media outreach, and scheduling meetings and conferences. This is a fixed-term position with a current end date one year from hire; it may be extended based on available funding. The designated work location is hybrid, with 37.5 scheduled hours per week. A criminal background and education check is required. The position is not eligible for visa sponsorship.
Requirements
- Associate degree and a minimum of 2–3 years of related experience, or an equivalent combination of education and experience.
- Excellent organizational, administrative, and time management skills.
- Interest in global health and health equality.
- Ability to multitask and work effectively in a fast-paced, sometimes high-pressure environment.
- Strong organizational and written communication skills and strong proofreading skills.
- Proficiency with Microsoft Suite or Google applications, Adobe, Workday, and virtual meeting applications such as Zoom or Teams; basic familiarity with web design.
- Ability and willingness to quickly learn new programs and systems.
- Ability to work with diverse groups of people with confidentiality, tact, and diplomacy.
- Excellent interpersonal, verbal, and written communication skills.
- Initiative and judgment to solve problems and prioritize independently while maintaining careful attention to detail and contributing to a collaborative team culture.
Nice To Haves
- Experience working with financial and budget information, including analyzing and reconciling accounts, is highly desired.
Responsibilities
- Provide administrative, financial, and programmatic support to the CGHE and Global AIM Directors and teams.
- Support financial management of CGHE and Global AIM programming and grants.
- Coordinate sponsored research funding and ensure compliance with award terms and conditions.
- Process and monitor expenses, reconcile accounts, and process expense reports.
- Order supplies and create purchase orders.
- Assist with preparing and reviewing new and continuing grant proposals and progress reports for assigned PI submissions using Huron and sponsor submission portals.
- Schedule executive committee meetings and provide administrative support to the Directors’ research activities.
- Coordinate international travel and plan events.
- Support communications and administrative functions, including newsletters, website content, annual reports, and social media outreach.
- Schedule meetings and conferences.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
