Administrative Coordinator, Financial Analytics

IU Health • Indianapolis, IN

2d • Onsite

About The Position

The Administrative Coordinator provides senior-level administrative and operational support to the Controller of IU Health and the broader finance leadership team. The role is a trusted executive partner, helping protect the Controller’s time and priorities while anticipating needs related to financial reporting, strategic planning, and regulatory events. It serves as a primary point of contact for internal and external communications, prepares materials for key meetings, and requires discretion in handling sensitive financial and personnel information.

This is an onsite, business-professional role based at IU Health’s downtown Indianapolis campus. The position also supports finance team events and initiatives, coordinates department-wide strategic work, maintains office records and resource data, supports basic budget oversight, and guides junior administrative staff as needed.

Requirements

• Bachelor’s degree or equivalent years of experience.
• Three to five years of relevant experience.
• Intermediate experience receiving, analyzing, and interpreting complex data and information.
• Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Nice To Haves

• Experience with a matrix organization and complex work environment.

Responsibilities

• Manage the Controller’s calendar, prioritize meetings aligned with strategic objectives, and minimize conflicts.
• Serve as a primary contact for internal and external communications directed to the Controller, monitor requests, and ensure timely responses and follow-ups.
• Prepare agendas, presentations, briefing documents, and follow-up summaries for key meetings.
• Draft emails and localized communications, and partner with the Chief of Staff on policy updates, protocols, and communication needs.
• Coordinate travel, itineraries, and logistical preparation.
• Ensure timely and accurate expense report submission and reconcile travel and business costs.
• Support finance team events, communications, and special initiatives.
• Coordinate department-wide strategic initiatives, including project tracking and reporting.
• Maintain office records, files, resource data, and reports, and support basic budget oversight.
• Support in-person meetings, visitor coordination, and executive office readiness.
• Handle documents, emails, conversations, and other materials with strict confidentiality and sound judgment.
• Train and guide junior administrative staff and oversee their day-to-day work as needed.
• Anticipate daily needs and proactively resolve administrative and operational challenges.

Benefits

• Access to opportunities for learning and development, including advanced clinical training, leadership development, promotion opportunities, and cross-training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level