Visual Media Administrative Coordinator
About The Position
Summit Sotheby’s International Realty is seeking an organized, service-focused coordinator to support its in-house creative studio and visual media team. The role coordinates photography and video deliverables for real estate advisors and affiliated offices across Utah, California, Colorado, Nevada, and Idaho. It serves as a key communication point for advisors and freelance media partners, ensuring deliverables are organized, accessible, meet quality standards, and are completed on time. The coordinator takes ownership of questions and concerns and works to provide advisors with a positive, consistent service experience. The position supports media workflows across multiple markets, helps address editing, missing-asset, delivery, and production-quality issues, and identifies opportunities to improve consistency and service. It also helps onboard media partners and communicate expectations for workflows and deliverables. The position is based in Salt Lake City, is in-office, and runs Monday through Friday, 8:30 a.m. to 5:00 p.m. Compensation is based on experience, and full benefits are included.
Requirements
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication and relationship skills.
- Ability to manage multiple tasks, deadlines, and relationships across multiple offices and markets.
- Excellent problem-solving skills and a positive attitude when deadlines and expectations change.
- Enjoy helping others and understand the importance of responsiveness and follow-through.
- Ability to work with different personalities and communicate with patience and clarity.
- Confidence using Google products and Microsoft Office, and openness to learning new systems.
- Availability Monday through Friday, 8:30 a.m. to 5:00 p.m.
- Ability to work in-office in Salt Lake City.
Nice To Haves
- Experience with photo and video is a plus, but not required.
- Interest in learning Photoshop and basic photo-editing tools.
- Interest in building skills and working in a supportive, team-oriented environment.
Responsibilities
- Manage incoming photography and video from freelance photographers, videographers, and affiliated media partners.
- Ensure media is properly delivered, organized, and accessible to advisors and offices.
- Review deliverables for quality and consistency with established media standards.
- Identify and resolve issues involving editing, missing assets, delivery, or production quality.
- Track outstanding projects and follow up with partners to ensure timely completion.
- Serve as a primary point of contact for Majestic advisors regarding photography and video services.
- Provide responsive support and communicate proactively throughout the media process.
- Take ownership of advisor concerns and follow issues through to resolution.
- Build working relationships with affiliated offices, office leadership, and freelance media partners.
- Communicate service expectations, workflows, and quality standards to media partners.
- Maintain organized and consistent media workflows across affiliated markets.
- Identify recurring challenges and opportunities to improve the media experience.
- Help onboard new media partners and establish clear expectations for service and deliverables.
Benefits
- Full benefits are included.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
