Visual Media Administrative Coordinator

Summit Sothebys International Realty•Salt Lake City, UT

3d•Onsite

About The Position

Summit Sotheby’s International Realty is seeking an organized, service-oriented coordinator to support its in-house creative studio and visual media team. The role oversees visual media across affiliated offices in California, Colorado, Utah, Nevada, and Idaho, serving as a key point of communication for Global Real Estate Advisors and freelance media partners. The coordinator manages incoming photography and video deliverables, checks quality, and proactively addresses issues to provide advisors with attentive, consistent service. This position supports the company’s in-house marketing and visual media operation by maintaining organized workflows, ensuring media is delivered and accessible, and coordinating with advisors, office leadership, and media partners. The role is based in Salt Lake City and is in-office, Monday through Friday, 8:30 a.m. to 5:00 p.m. Compensation is based on experience, and full benefits are included.

Requirements

Exceptional organizational skills and attention to detail.
Strong verbal and written communication and relationship skills.
Ability to manage multiple tasks, deadlines, and relationships across multiple offices and markets.
Excellent problem-solving skills and a positive attitude when deadlines and expectations change.
Enjoys helping others and understands the importance of responsiveness and follow-through.
Ability to work with different personalities and communicate with patience and clarity.
Confidence using Google products and Microsoft Office.
Availability Monday through Friday, 8:30 a.m. to 5:00 p.m.

Nice To Haves

Experience with photo and video; not required, as new skills can be taught.
Openness to learning new systems such as Photoshop and basic photo-editing tools.
Interest in building skills and being part of a supportive, team-oriented environment.

Responsibilities

Manage incoming photography and video from freelance photographers, videographers, and affiliated media partners.
Ensure media is properly delivered, organized, and accessible to advisors and offices.
Review deliverables for quality and consistency with established media standards.
Identify and resolve issues involving editing, missing assets, delivery, or production quality.
Track outstanding projects and follow up with partners to ensure timely completion.
Serve as a primary point of contact for Majestic advisors regarding photography and video services.
Provide responsive support and communicate proactively throughout the media process.
Take ownership of advisor concerns and follow issues through to resolution.
Build working relationships with affiliated offices, office leadership, and freelance media partners.
Communicate service expectations, workflows, and quality standards to media partners.
Maintain organized and consistent media workflows across affiliated markets.
Identify recurring challenges and opportunities to improve the media experience.
Help onboard new media partners and establish expectations for service and deliverables.