Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or equivalent.
• Minimum 3 years of experience working in a professional office environment.
• Highly organized, with the ability to multitask and continually prioritize responsibilities.
• High degree of self-assuredness and maturity.
• Excellent communication skills and a client-service orientation.
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional.
• Ability to work independently with minimal supervision.
• Demonstrated experience handling sensitive and confidential information.
• Dependable, reliable, and responsible in fulfilling obligations.
• Valid U.S. driver's license.
• Ability to read, write, and speak fluent English.
• Must pass a pre-employment background check and drug test.
• Ability to lift up to 35 lbs.

Responsibilities

• Perform general office duties, including filing, answering telephones, distributing mail, and composing correspondence.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain a neat and orderly working area and build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file, and maintain paper and electronic documents and records.
• Open, sort, and distribute incoming correspondence daily, and prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor station supply levels and order supplies as necessary.
• Prepare requisitions, orders, and other purchasing documents.
• Code invoices and process them to corporate Accounts Payable in a timely manner.
• Maintain billing records and source documents that accurately represent company operations.
• Enter and track candidate background orders and coordinate drug testing.
• Arrange, track, and coordinate badging activities, including applications, appointments, reporting, and audits.
• Arrange, track, and coordinate Customs Seal applications, appointments, reporting, and audits.
• Assist with new-hire paperwork.
• Seek additional work during downtime, take on additional tasks as needed, and complete special projects as required.
• Follow safety and security responsibilities, including taking reasonable care, reporting hazards and incidents, following workplace safety rules and training, and cooperating with managers and supervisors.
• Attend company-arranged training courses and understand and follow the company health and safety policy.
• Perform other tasks as requested by department managers or the General Manager.