Administrative Assistant

WISCONSIN EVANGELICAL LUTHERAN SYNOD • Waukesha, WI

27d • Onsite

About The Position

The Administrative Assistant provides administrative, editorial, and logistical support for the church cohort of WELS Congregational Services (CS). The role reports to the Congregational Services Operations Officer, who coordinates assignments and priorities across the cohort. The position supports CS staff with editorial work, programs and events, routine office tasks, records, and financial paperwork.

Requirements

• Strong editing, proofreading, and formatting skills, with close attention to grammar, accuracy, and consistency.
• Proficiency with Word, PowerPoint, Excel, and Outlook, and ability to produce professional documents and correspondence.
• Ability to organize competing assignments, meet deadlines, and communicate workload needs.
• Strong interpersonal skills, sound judgment, and discretion with confidential information.
• Ability to work independently and collaboratively on editorial work and routine office tasks.
• Accuracy with records, data entry, reports, and routine financial paperwork.
• Ability to learn website tools and synod databases and adapt to changing CS needs.
• Associate degree or equivalent; or three or more years of related experience and/or training; or an equivalent combination of education and experience as an administrative assistant.

Responsibilities

• Edit, proofread, and format resources, reports, correspondence, and presentations; check accuracy, clarity, and consistency before staff review.
• Assist with workshops, consultations, programs, and meetings, including scheduling, registration, participant communications, and preparation of materials.
• Order supplies; print, copy, collate, and assemble packets and mailings; pack and ship materials; and maintain workshop supplies and inventory.
• Format, schedule, and post approved resources and devotions to designated websites and communication channels.
• Respond to routine inquiries, route incoming mail and requests, and follow up with congregations, presenters, and participants.
• Maintain organized electronic and paper files, contact lists, and program records; enter data and prepare routine reports.
• Prepare invoices, reimbursement requests, and honorarium paperwork, and maintain supporting records according to established procedures.
• Work cooperatively with CS staff and communications and technology teams to meet deadlines.
• Perform other duties assigned by the Operations Officer.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree