Sr. Administrative Assistant

Walker Tape Co•West Jordan, UT

1d•$28 - $30

About The Position

The Sr. Administrative Assistant provides high-level administrative support primarily to the Director of Marketing. The role manages complex calendars, coordinates business travel, prepares documentation, and supports clear communication. It also maintains detailed records of the Director’s preferences and develops standardized processes to deliver consistent results. The position supports marketing team members with tasks such as running reports and scheduling travel for no more than 15% of the time. Additional duties include providing backup support for company lunch orders and assisting the Director of Finance with reports and weekly financial scorecard updates.

Requirements

High school diploma required.
At least 3 years of high-level administrative experience.
Solid knowledge of computer software, including Microsoft Office, Teams, and Outlook.
Strong verbal and written communication skills and professional phone etiquette.
Sound judgment, creativity, flexibility, and initiative in resolving issues.
Ability to prioritize, manage multiple tasks, track and report assignment status, and solve problems with limited oversight.
Ability to manage many tasks simultaneously and understand the subject matter of each.
Ability to build and maintain professional relationships, partner with colleagues, and achieve business outcomes.
Ability to maintain strict confidentiality.

Nice To Haves

Bachelor’s degree in business administration or a related field.
One or more years of experience supporting a director-level or executive leader.
Experience using NetSuite.

Responsibilities

Manage and prioritize the Director of Marketing’s calendar, schedule meetings, and resolve scheduling conflicts.
Prepare meeting agendas and briefing documents, and update the scorecard and team update presentation before each staff meeting.
Coordinate and book business travel and prepare detailed itineraries.
Monitor and reconcile expense reports and support vendor invoicing as needed.
Prepare professional correspondence, presentations, charts, reports, and workflows.
Collaborate with the Director of Marketing to identify process gaps and help implement improvements.
Document and refine standardized processes to achieve consistent, repeatable outcomes.
Use AI to create reports that provide the marketing team with clearer and faster insights.
Track and document progress on assigned tasks, projects, and initiatives, following them through to resolution using Monday.com.
Maintain detailed records of the Director’s preferences and apply them to daily support.
Prioritize the Director’s inbox, provide initial responses, and flag matters requiring the Director’s attention.
Screen and direct incoming invitations and correspondence.
Answer phones, manage email accounts, maintain filing systems, and perform related administrative duties.
Run reports for marketing department members and schedule travel for marketing team members, for no more than 15% of working time.
Provide other administrative support to the marketing department as needed.
Back up the company Executive Assistant with ordering lunches.
Assist the Director of Finance with reports as needed and update the financial scorecard weekly.