Office Administrative Assistant / Front Desk – KP&C
About The Position
The Office Administrative Assistant supports daily office operations and serves as a welcoming point of contact for employees, vendors, visitors, and business partners. This is a fast-paced, highly interactive role suited to someone who can manage frequent interruptions and competing priorities while staying organized, courteous, proactive, and focused on completing tasks and improving processes. The position works across the organization and liaises with Human Resources, Talent Acquisition, Training, Finance, IT, Operations, administrative teams at other company locations, and parent-company resources. The role is full-time and onsite in Arvada, Colorado, with a Monday–Friday schedule from 7:30 AM to 4:30 PM. Applicants must be in Colorado to be considered.
Requirements
- High school diploma or equivalent.
- Excellent organizational, time-management, written, follow-through, and verbal communication skills.
- Ability to manage multiple priorities, frequent interruptions, and changing demands while maintaining accuracy and professionalism.
- Strong attention to detail, follow-through, judgment, and problem-solving skills.
- Comfort interacting with employees and leaders at all levels of an organization.
- Ability to work independently, maintain confidentiality, and take initiative without constant direction.
- Strong Microsoft 365 proficiency and demonstrated ability to learn new technology quickly.
- Applicants must be in Colorado to be considered.
Nice To Haves
- Three or more years of administrative, office coordination, or related experience.
- Experience in a manufacturing, assembly, production, or engineering environment.
- Additional education or certifications.
- Bilingual English/Spanish skills.
- Experience with Outlook, Teams, Word, Excel, PowerPoint, SharePoint, ClickUp, Concur, or JobBOSS.
Responsibilities
- Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support.
- Serve as a professional, friendly, and knowledgeable first point of contact.
- Maintain organized electronic and physical files, forms, and shared resources.
- Manage employee badge and building access administration.
- Identify administrative needs and independently develop practical solutions.
- Create, update, and maintain SOPs, work instructions, guides, checklists, and other administrative process documentation; partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge.
- Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information.
- Coordinate cross-functional communications to ensure information is accurate, timely, and professional.
- Assist with employee appreciation initiatives, company events, and workplace activities.
- Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments.
- Keep conference rooms clean, organized, and meeting-ready.
- Support Microsoft Teams and other virtual meeting technology.
- Coordinate business travel, including flights, hotels, rental cars, and ground transportation.
- Prepare and process expense reports and reimbursements.
- Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion.
Benefits
- Medical, dental, and vision insurance.
- 401(k) with company matching.
- Generous paid time off (PTO).
- Boot reimbursement.
- Employee referral bonuses.
- Additional employee-focused perks and programs.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
