Administrative Assistant

Rosendin•San Jose, CA

27d•$27 - $36

About The Position

The Administrative Assistant provides administrative support to the Division and/or assigned departments and general assistance to staff at all levels. The position serves as a liaison between supervisors and internal and external contacts, supports communications and clerical functions, and coordinates department meetings, schedules, and travel. Duties include handling daily administrative items, maintaining calendars and office supplies, preparing correspondence, and providing filing, data-entry, and other support. The listed duties describe the general scope of the role; additional duties may be assigned based on the business unit.

Requirements

Associate degree in Business Administration or a related discipline.
Minimum of 2 years of experience in office administrative work.
Computer, filing, and 10-key skills.
Attention to detail.
Proficiency with computers and Microsoft Office, including Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under pressure and adapt to changing requirements with a positive attitude.
Oral and written communication skills appropriate for the position.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

Strong analytical skills.
Experience with Oracle.
Relevant training and experience may be considered in combination with education.

Responsibilities

Act as liaison between the supervisor and departments, external contacts, vendors, clients, and others.
Provide prompt and professional service to internal and external clients.
Prepare and distribute internal communications and serve as a central clearing point for general information.
Oversee or process day-to-day administrative items, including mail, packages, expense reports, checks, courier services, and office supplies.
Perform filing, typing, data input, and other clerical support for departments and personnel as directed.
Answer inquiries, direct calls to appropriate staff, and take messages as necessary.
Coordinate and initiate department meetings and travel arrangements, and arrange management staff schedules.
Maintain the supervisor's calendar and schedule meetings and conference rooms for the department.
Compose, edit, and distribute letters, memos, reports, and other departmental correspondence on time.
Provide support by photocopying, filing, and sending faxes as needed.
Pull files and place them in dead storage as required.