Administrative Assistant

PACE RESOURCES INC•York, PA

27d•Onsite

About The Position

Buchart Horn is seeking an organized, dependable, and detail-oriented Administrative Assistant to support its York office and project teams. Reporting to the Project Support Manager, this position provides general administrative support, assists with project-related activities, and oversees day-to-day office operations. The role also serves as the Office Manager for the York location, coordinating mail and deliveries, maintaining office supplies and shared spaces, assisting with employee onboarding and office events, and helping ensure the office runs smoothly. The ideal candidate is proactive, comfortable managing multiple priorities, and enjoys helping others while keeping daily operations organized and efficient. The position offers the opportunity to support project managers and employees across multiple disciplines, gain experience in project support, office management, and administrative operations, and contribute to engineering and infrastructure projects as part of a collaborative team. Competitive compensation and a comprehensive benefits package are offered.

Requirements

High school diploma or equivalent, or relevant work experience.
Strong organizational skills and attention to detail.
Good working knowledge of Microsoft Office programs.
Ability to learn and become proficient in business systems, including BST Project Accounting, Newforma, and Unanet CRM.
Strong communication and interpersonal skills, with the ability to work effectively with employees at all levels, clients, and vendors.
Ability to take initiative, exercise sound judgment, and work independently once trained.
Strong time management skills and ability to manage multiple priorities.
Professional, dependable, and service-oriented approach to supporting employees and visitors.
Ability to work collaboratively while also taking ownership of day-to-day office responsibilities.

Nice To Haves

Previous administrative or office support experience preferred.

Responsibilities

Provide administrative support to project managers and other team members, including assisting with project-related activities and procurement efforts.
Print, copy, bind, and assemble project documents and other materials.
Coordinate incoming and outgoing USPS mail, FedEx packages, and other deliveries.
Maintain filing systems, office records, and administrative procedures.
Assist the Human Resources team with new hire orientation and onboarding, including coordinating workspace setup and employee resources.
Oversee the ordering, organization, and storage of office supplies.
Process office-related invoices, monitor expenditures, and assist with vendor contracts and service agreements as needed.
Help maintain the appearance, organization, and safety of shared workspaces and common areas.
Help promote consistent workplace standards and communicate office-related concerns to management as needed.
Perform other related duties as assigned.