Administrative Assistant, Property Management

Brixmor Property Group • Rochester Hills, MI

8d • Hybrid

About The Position

The Administrative Assistant provides administrative support to the Property Management Department, supporting supervisors and the department in helping the company fulfill its goals. The role includes tenant service, invoice review and coding, updating tenant and vendor information, supporting budgeting and tenant accounting, preparing leasing and property notices, maintaining spreadsheets and contact records, and coordinating utility account transfers. The assistant handles general administrative duties and works independently and collaboratively on ongoing and special projects.

Requirements

• High school degree or equivalent.
• 3–5 years of office experience in an administrative support position.
• Skilled in verbal and written communication, customer service, time management, and decision-making.
• Works well as a team player and interacts professionally with all organizational levels and external contacts.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint, and ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce, and eBuilder.
• Ability to create, manipulate, and maintain databases.
• Ability to organize and manage multiple projects.
• Strong attention to detail and personal initiative.
• Ability to produce error-free work and adapt quickly to new work assignments and situations.
• Reliable, on-time attendance.

Nice To Haves

• Real estate knowledge preferred.

Responsibilities

• Assist tenants in a courteous, professional, and timely manner.
• Review, research, and code invoices for payment according to the operating budget, and submit them to the manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute it appropriately.
• Assist the Property Manager with preparation of the annual operating budget as necessary.
• Assist Property Accountants with tenant accounting issues as directed by their supervisor.
• Assist the Tenant Coordinator with property- and tenant-specific requests, including adherence to life safety policies and protocols.
• Work independently and as part of a team on special, nonrecurring, and ongoing projects.
• Assist with general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals and prepare open, close, and possession notices.
• Prepare vendor contracts, tenant bill-backs, and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate transfers of utility accounts to and from the Landlord’s name and provide utility information to the Construction Department as needed.
• Perform other duties as assigned by the Supervisor.

Benefits

• Benefits and perks package supporting career engagement, growth, good health, and connection with teammates and communities.
• Hybrid work schedule: first three days of the week in the office, with the balance remote optional.
• Very competitive pay commensurate with background and responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED