Administrative Assistant Property

Esplanade Equity LLC • Treasure Island, FL

1d

About The Position

The Administrative Assistant Property plays a crucial role in supporting the daily operations of a beach front condominium community and property management activities within the organization. This position is responsible for managing communication, coordinating schedules, and maintaining accurate records to ensure smooth property administration. The role requires close collaboration with property managers, tenants, vendors, and internal teams to facilitate efficient maintenance, and financial processes. By handling administrative tasks such as document preparation, data entry, and correspondence, the Administrative Assistant helps optimize operational workflows and enhances Owner satisfaction. Ultimately, this position contributes to the overall success and professionalism of the property management team by providing reliable and organized administrative support.

Requirements

• High school diploma or equivalent required
• Proven experience in an administrative or clerical role, preferably within real estate or property management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic database management.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent verbal and written communication skills.

Nice To Haves

• Associate’s degree or higher preferred.
• Experience with property management software such as Cinc, Yardi, AppFolio, or similar platforms.
• Knowledge of Class A Resort real estate processes and property maintenance procedures.
• Familiarity with basic accounting principles related to revenue collection and invoicing.
• Customer service experience in a real estate or rental environment.
• Ability to work independently and as part of a team in a fast-paced setting.

Responsibilities

• Manage and organize property-related documents including condo owner files, contracts, and maintenance records.
• Coordinate appointments, meetings, and communications between property managers, board members, and vendors.
• Assist in processing owner inquiries promptly and professionally.
• Maintain accurate databases and filing systems to track property information, maintenance projects and schedules.
• Support financial tasks such as bank statements, credit card statements/receipts, and expense tracking.
• Prepare reports and correspondence related to property management activities as needed.
• Facilitate communication and resolve routine tenant issues or escalate them to appropriate personnel.
• Ensure compliance with company policies and relevant real estate regulations in all administrative processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED