Administrative Assistant - Property & Casualty

PACS

2d

About The Position

The Administrative Assistant, Casualty & Property supports the day-to-day operations of the Auto Program, ensuring drivers, vehicles, and facilities stay current, compliant, and properly documented. This role is the primary point of contact for routine auto and property administrative needs, keeping key systems and records accurate and up to date, and following up directly with facilities and Auto Program & Property Management to resolve outstanding items.

Requirements

• Strong organizational skills and comfort managing recurring, detail-heavy administrative work.
• Clear, professional written and verbal communication for regular contact with facility staff and regional leadership.
• Microsoft Suite Proficiency
• Comfortable learning and working across multiple systems/platforms (e.g., driver roster tools, fuel card platform, email inbox management).
• Ability to track outstanding items to closure and follow up consistently.

Responsibilities

• Process new drivers on the auto side, including intake and setup of required documentation.
• Maintain the Authorized Driver Roster and Vehicle Schedule, performing near-daily updates to keep both current and accurate.
• Follow up with facilities and drivers regarding missing information or outstanding requirements on the Driver Roster and Vehicle Schedule and track resolution.
• Monitor and respond to the Auto email inbox and the Property email inbox, routing or resolving requests as appropriate.
• Manage the Coast fuel card platform, including setup and maintenance tied to new driver requirements.
• Conduct auto-side orientation for new facilities, walking them through Auto Program requirements and processes.
• Assist with TELS onboarding.
• Identify and follow up on compliance gaps related to the Driver Roster and Vehicle Schedule (e.g., missing documentation or requirements).
• Evaluating Workday weekly reporting and HR reporting to identify gaps.
• Communicate proactively with the Auto Manager and Property Manager within Casualty & Property to escalate and resolve open compliance items.

Benefits

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.
• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.
• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed