Administrative Assistant - Affordable Property Management

MMS Group • Chattahoochee, FL

2d

About The Position

MMS Group is seeking a part-time Administrative Assistant to support the Property Manager with the overall management of an 88-unit residential property in Chattahoochee, Florida. The role involves providing customer service to tenants, residents, applicants, and vendors; handling correspondence and records; logging complaints and dispatching maintenance personnel; and assisting with monthly financial reports. The assistant is expected to work independently, organize tasks, manage time, and prioritize projects while maintaining confidentiality.

MMS Group and its affiliates have been dedicated to property management for fifty years. The company manages a portfolio of more than 40,000 residential units, including affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. MMS Group describes its environment as high-tech and offers training and education programs, as well as opportunities for growth and advancement.

Requirements

• High school education or equivalent.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work in a challenging environment with minimal direction.
• Solution-based problem-solving skills.
• Ability to work independently, organize tasks, manage time, and prioritize projects.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality at all times.

Nice To Haves

• Administrative assistant experience in a residential setting.
• Bilingual skills.
• Experience with RealPage OneSite or similar property management software.

Responsibilities

• Answer phones and greet tenants professionally.
• Compose and type correspondence and documents.
• Maintain professional communication with residents, applicants, and vendors.
• Log owner and resident complaints and promptly dispatch maintenance personnel.
• Assist with preparing monthly financial reports.
• Maintain files and paperwork.
• Work independently, organize tasks, manage time, and prioritize projects.
• Perform other duties outlined in the job description.

Benefits

• Company-matched 401(k) retirement savings plan.
• Company-paid certifications and licensing.
• Competitive salaries.
• Opportunities for growth and advancement through continuous training and education programs.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED