Administrative Assistant, Property Management

Cherokee Federal•Crane, IN

About The Position

The Administrative Assistant supports property management operations on a government program by managing correspondence, records, scheduling, and document processing to help ensure transactions are properly documented. The role includes preparing and tracking administrative documents, maintaining records in Government databases under Navy records-management policy, coordinating meetings and events, tracking staff training and certifications, and providing front-office support, including visitor control at warehouse facilities. Work is performed primarily in a climate-controlled environment. This anticipated position is pending a contract award; applications are being accepted, but no offer will be extended before the applicable salary range is posted after the award and funding determination. Candidates must be U.S. citizens or legal permanent residents and must have an active Secret clearance or be able to obtain and maintain one.

Requirements

U.S. citizenship is required for positions on this program; the posting also states that U.S. citizens or legal permanent residents may qualify with documentation.
Active Secret security clearance, or the ability to obtain and maintain one; must be eligible for a Tier 3 background investigation before system access.
At least 1 year of administrative or office support experience.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
Must pass Cherokee Federal pre-employment qualifications.

Nice To Haves

High school diploma or equivalent; an associate’s degree is a plus.
DoD or Navy administrative experience, including familiarity with Navy correspondence format.
Records management or document control experience.

Responsibilities

Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
Scan, index, and upload documents into Government databases and maintain records under Navy records-management policy.
Coordinate meetings and events; prepare agendas, minutes, and presentations.
Track training completion and certifications for program staff and maintain rosters and logs.
Provide front-office support, including visitor control at warehouse facilities.

Benefits

Up to a 6% 401(k) company match.
Paid time off.
Medical, dental, and vision insurance, plus prescription drug coverage.
Basic life and AD&D insurance, with supplemental life options.
Short-term and long-term disability coverage.
Paid holidays.
Employee Assistance Program (EAP).
Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
Professional development, training, and certification support.
Voluntary accident, critical illness, and identity theft protection benefits. Eligibility requirements apply, and benefits may change.