Administrative Assistant
About The Position
At Learn & Play Montessori Schools, the Administrative Assistant coordinates all front office activities and communicates regularly with staff and parents to help ensure the school operates at a high standard. The role performs routine clerical and administrative functions, including drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records, and providing general information to student families and visitors. Administrative staff may also provide classroom support as needed to meet the school's operational requirements. All team members must be willing and capable of caring for children aged 18 months to 6 years old, as this is a mandatory aspect of the position.
Requirements
- Excellent verbal and written communication skills.
- Communicate positively and effectively with staff, children, and parents or guardians.
- Excellent leadership, organizational, and planning skills.
- Ability to adjust to changing schedules and priorities.
- In-depth knowledge of administrative management and related functions.
- Ability to solve practical problems, multitask, and establish effective priorities.
- Ability to work independently and in a team environment.
- Ability to execute duties effectively and efficiently with minimal direction and meet deadlines.
- Willingness and capability to care for children aged 18 months to 6 years old.
Nice To Haves
- Associate or bachelor’s degree in Early Childhood Education preferred.
- Completed 12 Core ECE Units preferred.
- Proficient computer skills, including Microsoft Office.
- Experience with SharePoint is a plus.
Responsibilities
- Greet and assist visitors.
- Respond to parent and staff inquiries by phone or email in Procare in a timely, professional, and courteous manner.
- Create, maintain, and enter confidential database information.
- Review operating practices, record keeping, forms control, and office layout to create and revise systems and procedures.
- Manage filing systems and attendance records.
- Maintain workflow through reporting procedures.
- Maintain supply inventory, anticipate needs, place orders, and verify receipt of supplies.
- Maintain office equipment and arrange repairs as needed.
- Open and distribute office correspondence.
- Share responsibility for opening and closing the office daily.
- Develop and maintain staff monthly, vacation, and school-sponsored event calendars, including on-site and off-site events.
- Attend routine staff meetings.
- Schedule meetings and make other arrangements for staff.
- Communicate and cooperate with other departments to coordinate school activities.
- Perform other duties and responsibilities as assigned.
- Participate in classroom support as necessary to meet the overall operational requirements of the school.
- Be willing and capable of caring for children aged 18 months to 6 years old.
Benefits
- 70% paid medical, dental, and vision coverage.
- Paid Time Off (PTO).
- Paid sick leave.
- 12 paid holidays.
- Paid week off in December.
- 401(k).
- Professional development.
- Upward mobility opportunity.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
