Administrative Assistant (Health & Human Services Committee)
About The Position
This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters. The position supports the Health & Human Services Committee and assists with committee and subcommittee meetings and workshops. The role includes preparing notices, agendas, bill analyses, budget notes, and other meeting materials; recording and reporting meetings; and serving as the official custodian of bills referred to the committee. The position also drafts amendments and bills and substantively edits committee bills, bill analyses, and other documents. The position requires electronically filing a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire. Salary is commensurate with experience. The Legislature offers a competitive benefits package.
Requirements
- Bachelor’s degree from an accredited college or university; administrative experience may substitute for the required college education on a year-for-year basis.
- Knowledge of administrative principles and practices.
- Knowledge of research techniques.
- Attention to detail and ability to review work for accuracy and quality of content.
- Ability to work cooperatively as a team member and contribute to the efficient internal functioning of the unit.
- Ability to collect, analyze, and interpret data.
- Ability to plan, organize, and coordinate work assignments.
- Ability to communicate effectively verbally and in writing.
- Ability to deal tactfully and courteously with the demands of the public.
- Ability to handle confidential information.
- Ability to understand and apply rules, regulations, policies, and procedures.
- Ability to prepare reports and correspondence and maintain records.
- Ability to utilize problem-solving techniques.
- Ability to train others.
- Ability to supervise people.
Responsibilities
- Performs special assignments, research, and report preparation.
- Reviews records and reports requiring action and recommends solutions or courses of action.
- Assists the supervisor with daily administrative duties and acts on matters where authority has been delegated.
- Prepares confidential correspondence, obtains information needed to prepare replies, and answers telephone inquiries to relieve the supervisor of routine assignments.
- Processes correspondence, investigates subject matter, and prepares replies.
- Trains and supervises clerical and/or other administrative personnel to support accurate and smooth workflow.
- Defines and investigates problems and formulates methods of resolution.
- Assists in formulating and recommending unit programs and policies; interprets and administers policies.
- Performs general office management duties.
- Assists in planning full committee and/or subcommittee meetings and workshops.
- Prepares meeting notices, detailed agendas, bill analyses and/or budget notes, and other meeting materials; records and reports meetings.
- Acts as official custodian of bills referred to the committee.
- Drafts amendments and bills and substantively edits committee bills, bill analyses, and other documents.
- Performs other related duties as required.
Benefits
- Competitive benefits package
