Human Resources Administrative Assistant

Applied Research Solutions•Bedford, MA

About The Position

As a Journeyman Human Resources Administrative Assistant, you will provide direct administrative support to Air Force personnel programs, with a focus on awards and recognition, timekeeping, and HR operations. You’ll manage award packages and tracking, support ATAAPS timekeeping, coordinate with government personnel and leadership, and maintain accurate, audit-ready records in accordance with Air Force and DoD requirements. Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career-driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the utmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Requirements

Must be a U.S. citizen.
Must hold an active secret clearance.
5+ years of Human Resources experience.
3+ years within a DoD setting.
Must have minimum of a high school diploma.

Nice To Haves

Familiarity with virtual routing tools (e.g., myFSS, DEOCS).
Understanding of military structure, rank, and customs/courtesies.
Experience coordinating ceremonies or formal events.
Knowledge of civilian awards processes (e.g., DoD civilian awards, Air Force civilian recognition).
Bachelor's degree preferred.

Responsibilities

Administer military and civilian awards and decorations programs in accordance with Air Force Instructions (AFIs), DoD guidance, and local policy.
Prepare, track, and process award packages, citations, and supporting documentation.
Ensure timely submission and routing of awards through appropriate approval chains.
Review award recommendations for completeness, accuracy, and compliance.
Maintain databases and trackers for award submissions, suspense dates, and award histories.
Coordinate with POCs, commanders, and administrative staff to resolve discrepancies or delays.
Support periodic recognition ceremonies and events, including logistics, scheduling, and materials preparation.
Provide general HR administrative support as needed.
Perform timekeeping duties in ATAAPS, including inputting hours, validating timesheet accuracy, resolving discrepancies, and ensuring compliance with Air Force and DoD timekeeping policies.
Serve as the primary point of contact for timecard questions, corrections, and training for assigned personnel.
Maintain audit-ready records and support reporting requirements related to time and attendance.
Will perform other duties as assigned.