Human Resources Administrative Assistant
About The Position
Provide administrative support for Human Resources and Accounting functions ensuring efficient daily operations and excellent customer service. Maintain confidential employee personnel files, HR records and accounting documents in accordance with organizational policies and applicable regulations. Assist with recruitment activities, including posting job openings, scheduling interviews, preparing hiring documentation, and coordinating onboarding activities. Process and track personnel actions such as new hires and employee separations. Respond to employee inquiries regarding benefits, payroll and general employment-related matters. Assist with employee benefits administration, including new enrollment, changes, and communication with management and production employees. Maintain HR information systems and databases by entering, updating, and auditing employee and payroll-related information. Coordinate recognition programs and other employee engagement initiatives. Assist Accounting Manager with accounts payable and accounts receivable functions, including data entry, invoice processing and problem solving. Reconcile invoices, purchase orders, and related financial documentation to ensure accuracy and compliance with established procedures. Process vendor invoices and other routine financial transactions in accordance with organizational policies. Generate routine financial and HR reports for management review. Coordinate with vendors, employees, and external agencies to obtain information and resolve routine administrative issues. Ensure compliance with applicable employment laws, accounting practices, and organizational policies. Perform other related duties and special projects as assigned.
Requirements
- High School Diploma or equivalent required.
- Two (2) years of progressively responsible administrative support experience, preferably in Human Resources, Accounting, Payroll, or related office environment.
- Experience maintaining confidential records and handling sensitive information with discretion.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Self-motivated with strong interpersonal, communication, and organizational skills, able to foster a team-oriented environment.
- Proficient computer skills, including Microsoft Office.
- Detail-oriented, organized, and able to work independently with strong problem-solving abilities.
- Strong business grammar skills and accurate spelling; able to communicate effectively both verbally and in writing.
- Ability to establish and maintain effective working relationships with employees, management, and the public.
- Must always maintain confidentiality.
- Ability to travel as needed.
- Valid driver’s license required.
- Motor Vehicle records check and monitoring required for this position.
Nice To Haves
- Knowledge of human resources principles, practices and confidentiality requirements.
- Basic knowledge of payroll, bookkeeping, accounts payable, and accounts receivable process.
- Proficiency in Microsoft Office Suite, HRIS systems and accounting software.
- Ability to handle sensitive and confidential information with discretion.
Responsibilities
- Provide administrative support for Human Resources and Accounting functions ensuring efficient daily operations and excellent customer service.
- Maintain confidential employee personnel files, HR records and accounting documents in accordance with organizational policies and applicable regulations.
- Assist with recruitment activities, including posting job openings, scheduling interviews, preparing hiring documentation, and coordinating onboarding activities.
- Process and track personnel actions such as new hires and employee separations.
- Respond to employee inquiries regarding benefits, payroll and general employment-related matters.
- Assist with employee benefits administration, including new enrollment, changes, and communication with management and production employees.
- Maintain HR information systems and databases by entering, updating, and auditing employee and payroll-related information.
- Coordinate recognition programs and other employee engagement initiatives.
- Assist Accounting Manager with accounts payable and accounts receivable functions, including data entry, invoice processing and problem solving.
- Reconcile invoices, purchase orders, and related financial documentation to ensure accuracy and compliance with established procedures.
- Process vendor invoices and other routine financial transactions in accordance with organizational policies.
- Generate routine financial and HR reports for management review.
- Coordinate with vendors, employees, and external agencies to obtain information and resolve routine administrative issues.
- Ensure compliance with applicable employment laws, accounting practices, and organizational policies.
- Perform other related duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
