Human Resources Administrative Assistant

Wheeling Park Commission•Wheeling, WV

About The Position

Supports and assists management in the daily operations of the Human Resources Department. Greets HR visitors daily, answers various questions including those regarding position openings, and distributes HR mail daily. Create and maintain HR related reports. Maintain confidential accurate physical and digital personnel files, update HR databases and reports. Assist with processing payroll maintenance information for bi-weekly payroll and ability to process payroll as needed. File new applicants, rehires and maintenance from previous payroll. Monitor and process payroll Turnaround Report from ADP Reporting System and distribute to respective departments. Proof, copy, and file disciplinary letters; completes and with VP approval completes letters for all No Call/No Show and Job Walk Off resignations. Processes employee injury reports as received. Complete required information for Workers Compensation Claims for VP approval, and submits Workers Compensation reports in a timely manner via internet. Maintain Workers Compensation files. Complete required information for Unemployment Claims for VP approval, and submits claim in a timely manner. Reviews drug screening invoices and approves payment. Assists with job fairs and recruitments. Maintains supplies and provides clerical support to other staff members as needed. Monitor newspaper for employee and/or related deaths and sends flowers. Requires application ability of MS Word/Excel, Adobe, and ADP Payroll/Workforce System or ability to learn the ADP Payroll/Workforce System and AI application. Complete appropriate trainings listed on the human resources Training Matrix. Adhere to Wheeling Park Commission’s safety rules and policy; refer any and all safety concerns to department manager, safety committee or human resources. Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees.

Requirements

Strong organizational and interpersonal skills
Computer competency, MSWord/Excel, Adobe, Microsoft Outlook
Time management
High level of discretion for handling confidential information
Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years of related experience and/or training; or an equivalent combination of education and experience.
Application ability of MS Word/Excel, Adobe, and ADP Payroll/Workforce System or ability to learn the ADP Payroll/Workforce System and AI application.

Responsibilities

Greets HR visitors daily, answers various questions including those regarding position openings, and distributes HR mail daily.
Create and maintain HR related reports.
Maintain confidential accurate physical and digital personnel files, update HR databases and reports.
Assist with processing payroll maintenance information for bi-weekly payroll and ability to process payroll as needed.
File new applicants, rehires and maintenance from previous payroll.
Monitor and process payroll Turnaround Report from ADP Reporting System and distribute to respective departments.
Proof, copy, and file disciplinary letters; completes and with VP approval completes letters for all No Call/No Show and Job Walk Off resignations.
Processes employee injury reports as received.
Complete required information for Workers Compensation Claims for VP approval, and submits Workers Compensation reports in a timely manner via internet.
Maintain Workers Compensation files.
Complete required information for Unemployment Claims for VP approval, and submits claim in a timely manner.
Reviews drug screening invoices and approves payment.
Assists with job fairs and recruitments.
Maintains supplies and provides clerical support to other staff members as needed.
Monitor newspaper for employee and/or related deaths and sends flowers.
Complete appropriate trainings listed on the human resources Training Matrix.
Adhere to Wheeling Park Commission’s safety rules and policy; refer any and all safety concerns to department manager, safety committee or human resources.
Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees.