Human Resources Administrative Assistant

Quva•Sugar Land, TX

5d•Onsite

About The Position

The Human Resources Administrative Assistant provides administrative, clerical, and coordination support across Human Resources functions, while also assisting with employee records, HRIS data, HR communications, and employee-facing HR programs. At Quva, this role is an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.

Requirements

Legally authorized to work in the job posting country
High school diploma or GED required
0–2 years of Human Resources, administrative, clerical, or office support experience
Knowledge of employment law, HR practices, general office procedures, data processing, filing, and record-keeping.
Experience supporting multiple professionals in a fast-paced, highly dynamic work environment
Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
18+ years of age
Able to successfully complete a drug and background check
Must be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visas

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business, or a related field
Familiarity with recruiting systems, HRIS, and related software

Responsibilities

Maintain accurate employee records and HRIS data, ensuring information is complete, current, and handled confidentially
Review and approve routine HRIS workflows in accordance with established procedures
Upload documents to the document manager system
Maintain accurate employee data on the intranet and upload updates as needed
Support onboarding activities, including new-hire orientation logistics and business card requests
Provide administrative support for HR reporting, document preparation, data processing, and record-keeping
Coordinate company-wide and HR-related events, including communications meetings and celebrations, by researching venue, catering, and entertainment options; gathering quotes; negotiating pricing; and coordinating logistics
Answer and screen incoming calls routed to the operator, including customer service inquiries, and direct them to the appropriate department or employee
Order office supplies, coordinate catered meals for customer visits and workforce events, and maintain inventory for designated locations
Enable and disable badge access for employees and visitors to support secure entry to the Corporate office
Serve as a key contact with corporate location building management for maintenance requests, and related facility support
Maintain and monitor off-site shredding services for designated locations, including ordering supplies and coordinating special projects
Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed
Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency
Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism
Monitor incoming customer correspondence received by fax and distribute it accordingly