Human Resources Administrative Assistant

Jbg Smith•Bethesda, MD

2d•Onsite

About The Position

The HR. AA is the face of HR to the business, often acting as the first point of contact for HR issues and questions. This dynamic individual will possess excellent interpersonal and problem-solving skills, along with keen attention on detail. The HR. AA will be responsible for providing support for all HR-related duties, while also closely working with senior HR management in supporting strategic HR initiatives. Duties of this role will span across many areas of HR including but not limited to: benefits, compliance, HRIS, payroll, performance management, policy implementation, talent acquisition, inclusion and more. The incumbent will be proactive and a go-getter to integrate with a dynamic and fast-paced Human Resources Team.

Requirements

Confidentiality and Data Privacy —all HR Department employees must regard all data and information (written and oral) with a high level of confidentiality and privacy.
Dependability —the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Interpersonal Skills —must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Problem solving —the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Oral/Written communication —the individual speaks clearly and persuasively in positive or negative situations. Must be able to interact and communicate with individuals at all levels of the organization. The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Planning/Organizing —the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Thoroughness and Follow-up —Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Adaptability —the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Technology-savvy - Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office).
Demonstrates an interest in AI.
Bachelor's degree required
0-2 years’ experience in Human Resources or related professional area.

Responsibilities

Set up life events for employees needing to change their benefits throughout the year
Assist with Open Enrollment meeting(s) and communication
Complete timesheet(s) for employees on FMLA/Short Term Disability
Provide updates to managers on where their employee is in the FMLA/Short Term Disability process
Work with team on broader wellness strategy
Process HSA Contributions
Collect, verify and submit all new hire, termination, and employee change paperwork to payroll each pay-ending week on a bi-weekly basis.
Create and process Personnel Authorization Forms (PAF’s) to payroll and update info in HRIS
Maintain and process severance worksheet; update information in HRIS system once processed through to payroll
Manage commuting benefits (Metro) deductions and enrollment
Generate regularly scheduled reports
Assist with administrative compliance, annual evaluation projects and internal system audits.
Send new hire bios to communications team
Answer questions posed by employees, managers and others regarding JBG SMITH policies, procedures and benefits.
Maintain confidentiality of all records, conversations, documents related to employment
Ensure correct building posters (OSHA, etc) are displayed and current in each building
Process I-9 Verifications, as needed
Conduct tenant background checks, as needed
Responsible for administration and reconciliation of all invoices to include health, dental, and ancillary benefits, union benefits/dues, commuting benefits, background checks, catering, educational reimbursements, and other miscellaneous expenses
Be part of the rotating group that conducts new hire orientation
Assist with IT Equipment return, as needed
Maintain Org Chart, including reconciliation to Office Services team
Send Birthday/Anniversary Monthly Announcement
Ensure all vendor bills are paid on timely basis and audit accuracy of invoices and billing
Assist or prepare correspondence as needed
Support inclusion function and other team/company events as needed
Mail distribution for department
Assist HR team with various research projects and/or special projects
Support for key HR initiatives as needed
Be part of rotating front desk coverage with other admins
Perform other duties/administrative duties as assigned