Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
• Experience in administrative or office support role;
• Proficiency with computer systems and software applications;
• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
• Ability to maintain accurate records, including file retention and tracking;
• Excellent writing, grammar, editing, and proofreading skills;
• Promotes and embodies inclusivity and respect within the workplace and the broader community;
• Excellent communication and interpersonal skills;
• Ability to provide responsive and professional support to faculty, staff, and students;
• Works cooperatively with colleagues to achieve departmental goals;
• Strong organizational and time-management skills with attention to detail;
• Ability to maintain precise records and manages complex schedules effectively;
• Responds effectively to changing priorities and peak workload periods.

Responsibilities

• Provide day-to-day administrative assistance to academic leadership and faculty members;
• Coordinate communications, prepare documents and correspondence, and support scheduling needs;
• Prepare and distribute correspondence, reports, and other documentation as required;
• Act as a liaison between departments, and other units to facilitate effective administrative supports;
• Provide data entry and expense transactions processing, including reimbursements and purchasing records;
• Ensure timely and accurate recording of all financial transactions, submitting to Finance/AP or through financial systems as appropriate;
• Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
• Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
• Support student award processes and maintain accurate filing systems and databases;
• Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
• Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests;
• Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
• Schedule department and committee meetings, prepare agendas, and record minutes;
• Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events;

Benefits

• full comprehensive benefits including tuition waiver